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Overview

IMPORTANT

Students earning a bachelor's degree or higher will receive an electronic diploma at no cost. Electronic diplomas are issued 2 weeks following the degree award. All financial holds must be cleared before the diploma will be released.  A printed diploma is available for order by completing a Diploma Request in MyUWF. 

Graduation eligibility is based on a fully complete Degree Works audit showing all requirements completed. Prior to completing a Graduation Application, students should consult with their academic advisors, check their Degree Audits, and reference the appropriate Academic Catalog to make sure all graduation requirements will be met prior to the graduation date.

Application Dates and Deadlines:

SUMMER 2023
  • Application Opens: February 6, 2023
  • Application Closes: June 4, 2023
FALL 2023
  • Application Opens: June 5, 2023 
  • Application Closes: September  17, 2023
SPRING 2024
  • Application Opens: September  18, 2023
  • Application Closes: February 4, 2024
    To determine the graduation application dates for a current or future term, please review the University Academic Dates & Deadlines. Graduation applications are submitted via the Student Academic Records Menu app in MyUWF.

    For additional information on dates and deadlines, please refer to the Academic Calendar. 

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How To Apply To Graduate


STEP 1: Students Must Submit A Graduation Application:

Students should apply for graduation for the term they will complete all degree requirements for their program.        

Applications for Graduation are submitted for the term in which the student is completing their degree requirements.  All applications must be submitted during the application period. Specific dates are noted in the Academic Calendar. Students who miss the deadline should contact their academic department to determine eligibility and to request a late submission. Students submitting a late application risk not being included in the commencement program. 

Undergraduate, Master's, and Specialist Degrees

  1. Select the Student Academic Records app in MyUWF.

  2. Click the Apply to Graduate link.


  3. Select the term in which you most recently registered. (Example below: Choose Spring 2013 even if you are graduating in Fall 2019 and fall registration hasn't opened or you haven't registered for fall courses.)

    a. The term displayed should be the term of the student's latest registration; the curriculum for that term will display.

    Not registered after Summer 2014?

    If you have not registered for courses after Summer 2014, you will not be able to apply for graduation online (there will be no term available in the drop down), please contact the Office of the Registrar, or email: graduation@uwf.edu with your information (be sure to include your Diploma Name if different from your name on record - be sure all spelling, punctuation, and capitalization is correct; this is how your name will appear on your diploma).

    Please include the following information:

    • Student ID number: (970......)
    • Confirm Name displayed: (Legal Name on file)
    • Term in which you wish to graduate:
    • Major(s)/Minor(s) you are applying to graduate in:
    • Graduation Application Address: 

    b. If you do not have any curriculum eligible for which to apply for graduation, OR the online graduation applications are not yet open, you will receive the following message:

    error message for graduation application

  4. Verify the curriculum information is correct (correct degree and/or certificate program, etc) and select the radio dial next to the curriculum for which you wish to graduate. If the curriculum is incorrect, contact the Office of the Registrar to update your program information (may require submission of Change of Major form).

     current program and continue buttons

  5. Click Continue

  6. Select the Graduation Date (applications are only open for one term at a time).

    graduation dates drop down and continue buttons

  7. Click Continue

  8. Confirm your diploma name matches your Legal Name:

    1. Legal name will be displayed on your diploma

    2. If your name has changed, a Student Data Change form will need to be submitted.

  9. Click Continue

  10. Using the "One of Your Addresses" drop-down menu, select an address to be associated with your graduation application. 

    address drop down and continue button


  11. Click Continue

  12. Confirm the information displayed on the Graduation Application Address selection screen is correct. You may update the information if incorrect.

     mailing address for diploma and continue button


  13. Click Continue

  14.  Review information found on the Graduation Application Summary page prior to submission.

    submit request button

  15.  Click Submit Request. You will get an Application Signature Page confirming your application has been successfully submitted.

     graduation application signature page


    ✤ Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate in the ceremony. ✤

Double Major or Dual Degree

Students pursing more than one degree seeking program must submit the online graduation application for EACH program.

Follow the instructions below for each program for which you are applying to graduate. Please note:

  • Students must declare any/all programs before they can apply to graduate in any/all of them; see Declaring or changing a major or certificate program for more information.
  • To graduate with more than one degree seeking program, the requirements for both programs must be completed by the graduation date (this does not apply to Certificates and/or AA degrees).
  • If requirements for all undergraduate programs will not be met by the graduation date, graduation should either be delayed until all requirements are met, or the program that will not be completed should be dropped. 
    • See Declaring or changing a major or certificate program for more information on removing a program. 
    • After graduation, if a student decides to continue pursuing a program that was previously dropped, they must reapply through the Office of Admissions as a second degree seeking student. 
      • Please see the Academic Catalog for more information regarding second degree seeking requirements.

Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate in the ceremony. 

Certificates

  • Students must contact the Certificate Program Advisor to initiate a declaration of certificate (at any level). The Advisor will initiate the electronic form and then it is passed to the student for acknowledgment. You can confirm that you have declared the certificate and see it listed in your curriculum by going to the Student Records menu and clicking "View Student Information."

  • To apply for graduation (completion) in a certificate program, students should submit the online graduation application following the steps outlined above. You will choose your certificate program from the list of curricula outlined in Step #4.
  • Please note that certificates, when conferred are only listed on the official transcript. If a printed certificate is offered, it will be provided to you at the discretion of the Department offering the certificate program. Please check with the academic department that offers the certificate program to see if they issue any type of hard copy credential. 
  • If you are unable to apply for completion of your certificate via the online application, please first confirm that you have declared the certificate and it is listed as part of your curriculum. You can view this information through your Student Records menu by clicking "View Student Information." If you have confirmed that the certificate has been declared and you still cannot submit the online application, please contact graduation@uwf.edu for assistance.

Specialist Degree

  • Ed.S: Candidates for a Specialist in Education, will have the graduation application request submitted via the department.
  • Please besure to confirm with your department that a request to create the EdS graduation application on your behalf has been submitted to the Office of the Registrar.
  • Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate in the ceremony. 

Doctoral Degree

  • EdD: Candidates for a Doctoral Degree, EdD, should complete and submit the Doctoral Application for Graduation (paper or electronic form ONLY) to the Doctor Support Center in the College of Education and Professional Studies by the appropriate deadline.
  • PhD: Candidates for Ph.D. degrees may apply oline via MYUWF. 
  • Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate in the ceremony.

Minors

  • There is no application for graduation for a minor(s).  
  • Minors are only awarded concurrently with a Bachelor's degree.
  • Students who have declared a minor and who have met all requirements for the minor by the graduation date, will automatically have the minor awarded at the point of degree conferral. 
  • If you have declared a minor(s), but will not meet the requirements by the graduation date, you must either postpone your graduation or remove your minor.
    • To remove your minor (you no longer wish to receive the minor), use the Change of Major form (linked above in the AA section, or see Declaring or changing a major or certificate program ) to remove/delete the minor(s).
    • To postpone/cancel your graduation application (to continue requirements for your minor/program), please notify graduation@uwf.edu or contact the Office of the Registrar for assistance.
  • Minors will not be awarded separately from the bachelor's degree. If the requirements for a declared minor have been met at the time the undergraduate degree is awarded, the minor will be awarded as well. Minors do not appear on the diploma, but are recorded on the academic transcript.

Honors

  • When discussing the GPA's used to determine Baccalaureate Honors, the Cumulative Institutional GPA refers to all courses taken at UWF. The Overall Cumulative GPA refers to all transfer coursework and institutional coursework combined.  You may also refer to the Academic Catalog regarding Baccalaureate Honors.  Honors designation is calculated based on the lower of the two GPA's: either the Cumulative Institutional GPA or the Overall Cumulative GPA.  Your GPA's are listed on your unofficial transcript viewable through your MyUWF account.
    The Graduate School does not recognize honors designations for Masters, Educational Specialist, and Doctoral students.

    • The University will confer baccalaureate honors recognition on those students who have earned:

      -at least 25% of total degree hours of graded work at UWF (e.g. 30 hrs for a 120-hour degree plan)

      -at least a 3.5 institutional (UWF) GPA

      -at least a 3.5 overall (transfer and UWF) GPA

      -Baccalaureate Honors will be based on the lower of the two GPAs; either the cumulative institutional or overall cumulative GPA. The GPA calculation can be found on the unofficial transcript.

  • Second-degree candidates are eligible for baccalaureate honors recognition with the same requirements as first degree candidates.

    Minimum GPAs required for graduation honors
  • Honors indicated in the Commencement program will reflect a student's status at the beginning of their final semester as grades for the final semester will not have been earned yet. Should a student's honor status change after final grades post, the diploma will reflect the final honors status. 
  • Previous recognition on the President’s or Dean’s Honor Rolls does not ensure baccalaureate honors at graduation.

  • Honor cords may be purchased from the University Bookstore.

  • The Graduate School does not recognize honors designations for Masters, Educational Specialist, and Doctoral students. 

Associate of Arts (AA Degrees) 


STEP 2.  RSVP to attend the Commencement Ceremony 

✤ Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate in the ceremony. ✤

Commencement ceremonies at UWF are held twice a year, at the end of the fall and spring semesters, for students graduating with baccalaureate, master, specialist, and doctoral degrees only. Doctoral students must be approved by the Graduate School prior to participating in the commencement ceremony. UWF does not hold a commencement ceremony for summer graduation. 

Participation in commencement does not guarantee that all graduation requirements are complete and that your degree will be conferred. An Application for Graduation must be completed/submitted by the date stated in the Academic Calendar in order to participate in commencement. Students will receive information about graduation through their student e-mail accounts. Commencement information is also available on the web at uwf.edu/commencement.

FAQ's: Got Questions? We've Got Answers! 


Graduation eligibility is based on a fully complete Degree Works audit showing all requirements completed. We recommend Viewing Your Degree Works Audit and/or touching base with your academic advisor if you have any questions.  
For step-by-step instructions on how to apply for graduation, and view important graduation dates, please see Applying for Graduation.
If you missed the deadline to apply online contact your academic advisor to verify your eligibility to graduate. Your advisor must submit a request to our office via JIRA requesting an application to be created on your behalf. When you contact your department, you must provide them with the following information to forward to our office so that your graduation application can be created manually:
    • Student ID number: (970......)
    • Name (as you wish it to appear on your diploma):
    • Term in which you wish to graduate:
    • Major(s)/Minor(s) you are applying to graduate in:
    • Application address:

  Advisors Only: Effective February 5, 2020 all requests to create, cancel or update a graduation application must be submitted via the Graduation JIRA Service Desk system.


Please note that diplomas reflect name, degree earned, major, honors (if applicable) and degree date. Minors and certificates are not listed on the diploma but are reflected on the Transcript. 

Digital Diploma: Students earning a bachelor's degree or higher will receive an electronic diploma at no cost. Electronic diplomas are issued 2-4 weeks following the degree award. All financial holds must be cleared before the diploma will be released. At this time we ask that you take a moment to review your graduation application in MyUWF to ensure that your Diploma Name is accurate and up to date.
  1. You may review your graduation application through the Student Academic Records Menu in MyUWF.
  2. If your diploma is issued with your name incorrectly displayed due to an error by UWF we will issue a free corrected replacement.  If your diploma name is incorrect at no fault of UWF please be aware that it will be necessary for you to submit a Diploma request through MyUWF to order and pay for a new diploma.
  3. View graduation application diploma name to ensure accuracy. See Viewing a Graduation Application.


Printed Diploma: A printed diploma is available for order by completing a Diploma Request in MyUWF. Please allow 4-6 weeks for any printed diploma requests. Visit Diploma Request for instructions.

Transcripts: Please visit Ordering a Transcript for instructions.
    • Please submit the request to cancel a graduation application to graduation@uwf.edu. 
    • If you apply for graduation but do not graduate, you must reapply for a future term. 
Students can view their awarded UWF degrees on their Unofficial Transcript.

Once your degree is posted in an awarded status to your official record; any transcripts you order will also reflect this information. You may confirm this by viewing your unofficial transcript in MyUWF. Please note that if you need to show immediate proof of education to employers or institutions, your official transcript is recommended. This is typically the preferred method when needing to verify degree completion.  Expedited shipping options are available for transcript orders at an additional cost. Please visit Ordering a Transcript for instruction.
Viewing My Degree
Questions? Please email Graduation at graduation@uwf.edu

Applying for graduation is completely separate from registering to attend the ceremony. Students must RSVP to participate. The RSVP includes information for the reader card and photographers. For more information regarding the ceremony please visit the Commencement website.  To receive information regarding commencement regalia please contact the UWF Bookstore at www.bkstr.com. This is where you will find information pertaining to the details regarding cap and gowns and additional regalia.

For Commencement information, please refer to the Commencement Office website.   
Graduation is the completion of all degree requirements in order to be awarded your degree. Commencement is the symbolic ceremony at which your graduation is publically acknowledged and celebrated. Participation in the commencement ceremony does not equate to graduating.

Your UWF email will expire within three (3) semesters. Update your preferred email via MYUWF.

Be Ready! Access the Graduate Checklist for Commencement HERE.

For Commencement information, please refer to the Commencement Office website.
Be sure to review your Contact and Privacy Information in your MYUWF and make any necessary changes. *Your name CANNOT be printed in the Commencement program if you have a Privacy Restriction enabled on your account. Additionally, the university will NOT be permitted to verify your degree information to employers through the National Student Clearinghouse. 
To review your Contact and Privacy Information in MyUWF and to turn off the Withhold Directory Information option:
    1. Go to MyUWF.
    2. Search for and select Contact and Privacy Information.
    3. Under Directory Information, uncheck Withhold Directory Information.
    4. Select Save.
    5. Return to Contact and Privacy Information to confirm the Withhold Directory
           Information enabled box is NOT checked.
    6. Done! If you meet the deadline mentioned below your name will be published in the commencement program.
Questions? Please email Graduation at graduation@uwf.edu

Additional Dept./Student Support/Resources:

  • Graduation Guide
    • Be Ready!  The GRADUATION GUIDE is a resource for upcoming UWF graduates or  alumni. It contains information on applying to graduate, commencement, awarding degrees, degree verify, etc. 

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