This is a registration guide for International Exchange Incoming Students. You will find helpful instruction pages and dates to complete your registration.

For Prerequisite Errors, you may scroll down to Registering for Courses with Prerequisites

If you have any questions, feel free to email RegistrarExchange@uwf.edu.

Fall 2025 Dates (also found in our Academic Calendar):

Spring 2025 Dates (also found in our Academic Calendar):

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Undergraduate students should register for courses level 1000 – 4000. Please check with the academic advisor at your home institution to confirm which course levels are appropriate for your exchange. Some students are required to register for upper-level courses (course levels 3000-4000).

Graduate students should register for courses level 5000 – 6000.

When registering for courses, please be aware of the course's Campus location.

International Exchange students may only register for courses on the Main (Pensacola) campus and Online Campus.

Registration for Emerald Coast Campus courses is not acceptable and your course registration will have to be updated.

When registering for courses, please be aware of the course's attributes.

Courses with any "CE" or "Continuing Education" attribute will not have their fees waived as part of the exchange agreement.

It is the student's responsibility to check their Transact account balance to confirm if their classes are eligible for the exchange tuition waiver and to pay any remaining balance not covered by the waiver.

Undergraduate students will have a minimum of 12 credit hours of enrollment while Graduate students will have a minimum of 6 credit hours in order to be considered full-time, exchange students.

The following message will appear when registering:

This is not an error message but a warning advising students that they may not drop courses if the total amount of credit hours drops below the minimum.

If you wish to switch courses, you may select to drop a class and add a class at once when submitting your changes to your schedule in the Registration Menu application.

It is common for International Exchange students to encounter Prerequisite Errors when attempting to register for higher-level courses. For Prerequisite errors, please follow the steps under Registering for Courses with Prerequisites at the bottom of this page.

Campus Restrictions Errors cannot be overridden as they indicate that the class is for Online-only UWF Students and/or Department-specific UWF Students.

Closed Section Errors mean that the section(s) you are trying to register for is full. You may enroll on the Waitlist so you may be notified when a space becomes available.

Department / Program Restriction Errors mean that the course/section you are attempting to register for is restricted to students in a particular UWF department.

Step 1 - Look up College and Department

1. Use the Course Search application on MyUWF and look up one of your courses.
2. Select the underlined course title
3. A pop-up titled “Class Details for…” should appear.
4. Click on the “Catalog” tab at the bottom

In the “Catalog” tab, you should see the College and Department that owns the course. Repeat this with each of your courses. You may use the following image as a guide.

Step 2 - Department Contacts

Now that you have collected each course’s department and college, you may email them to review your transcripts and provide you with an override for your course. You will have to email the departments based on the College they are housed in.

If your course is owned by any of the Colleges below, you will have to email the Department Chair:

• College of Arts, Social Sciences and Humanities (CASSH),
• School of Education,
• Hal Marcus College of Science and Engineering, and/or the
• Usha Kundu, MD College of Health.

If you have multiple department chairs to email, please email them separately.

To view each Department Chair from all departments, you may visit the Administrative Units webpage.

From here, you may select the College that owns the course and see who the Chairperson/Department Chair is for the Department that owns the course.

There are two ways of looking up their email address:

1. Visit the Department’s webpage and look at their “Faculty” site, usually found on the right side of the webpage under “In this section.”
2. Access the Campus Directory application on MyUWF and search the Department Chair’s name in the search bar. You may also select the “Departments” tab, select the department, and find the Chairperson’s information there.

Step 3 - Email the Departments

Once you have each contact for your course(s), it is time you email them regarding your prerequisite errors. If you have multiple department chairs to email, please email them separately.

You may use the following template for your email(s):

Feel free to modify this email template as you see fit.

Please include the following in your email(s) to the department(s):

• Your UWF ID
• A copy of your transcripts
• A list of courses with:
  • Course Subject & Number (ex. STA2023, ENC1102, etc.)
  • 5-digit Course Reference Number (CRN)