Overview

When transferring credentials between countries, documents may require authentication or an apostille. An apostille is an additional form of authentication given to a notarized document to certify that the document is a true, i.e., exact, copy of the original.

The University of West Florida Office of the Registrar provides notarization of transcripts, diplomas and syllabi needed by students for this process. Before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.  

Instructions

Please follow the steps below for the Apostille process:

Step 1:

Send a written letter to the Office of the Registrar, 11000 University Parkway, Pensacola, FL 32514 or via email through your student email account to registrar@uwf.edu requesting the notarization of academic student documents to be used for the an apostille as listed below:

--Official Student Transcript

--Diploma/Degree

--Course Descriptions and or Syllabi

The letter must include the your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. You may also choose to pick-up your documents or authorize someone to pick the document up for you; photo id is required for pick-up.  All such information should be included in your signed, written request.

Please see below for detailed charges regarding these specialty service requests:

UWF Charges for Specialty Services

Step 2:

Submit a transcript request through the Credentials online site. There will be a $10.00 transcript fee charged. When ordering your transcript via Credentials, be sure to select the pickup option during the online ordering process. You will have the opportunity to designate someone other than yourself if you are unable to pick up your documents. The person picking up will have to present a photo ID. 

Step 3:

If a diploma is needed, you will need to complete a Request for Replacement Diploma Form and mail it the Office of the Registrar with the $10.00 fee included. The graduation coordinator will then process the request and submit the document for notarization.

Step 4:

If course descriptions or syllabi are needed, your may access this information at the links provided below. 

--Course descriptions can be found in the catalog through the current and previous editions link.

--Syllabi for courses completed during the Fall 2014 term to present may be found through your MyUWF student app "My Classes" by clicking on the "Detail" button. Syllabi for courses taken prior to the Fall 2014 term may be requested from the Office of the Registrar for a fee of $2.00 per course. 

Step 5:

Once all documents have been received, the Registrar's Office will complete the notarization of the transcript and/or diploma. The syllabi will include the official seal of the University of West Florida as certification that they were obtained and printed by our office. Please notify us if a letter is needed by the country of origin outlining all documents enclosed in your completed packet. You will then be notified the process has been completed and your documents are ready for pick-up or mail delivery as specified by you in your original written request.