...

...

Registration Procedures:

Registration Procedures:

Below are Below are the step-by-step registration procedures specific to state employees wishing to use the State Employee Tuition Fee Waiver. Each instruction must be followed in order. If state waiver applicants do not follow the order of instructions, it may result in being tuition and fee liable. For policies that may affect your registration, please see the University Catalog.

...

Students must be admitted to the University of West Florida prior to registering. Apply online at httphttps://uwf.edu/admissions/.

Students that have been absent for three (3) consecutive semesters must submit another admissions application to reactivate their student status.

• For additional information regarding admission status contact the Admissions Office at (850) 474-2230 or admissions@uwf.edu.

Students may contact the Controller's Office (controllers@uwf.edu) Office of Student Accounts and Cashier to verify employment eligibility with the State Employee Tuition Fee Waiver form.

2. Course Search

Before registering for courses, it is 's the state waiver recipient's responsibility to know when class starts and if the waiver may apply.

...

...

...

...

1. Specify if you are new to the State Employee Tuition Fee Waiver program at UWF:
   Image Modified
   
   

2. Check which course(s) you would like to apply the waiver to:
   Image Modified

   Warning
   title If your courses are not showing on this table:
   It means that (1) you are only waitlisted in courses and/or (2) you are currently registered for course types that are not covered by the State Employee Tuition Fee Waiver form.

   
   

3. After you have specified your courses, you will have to mark each acknowledgment for the form:
   
   • Must be admitted to the University as a full-time State Employee: you may contact the Cashier's Office for verification.
     
     
   • May request up to 6 credit hours per semester: a state
   After you have specified your courses, you will have to mark each acknowledgment for the form:
   
   • Must be admitted to the University as a full-time State Employee: you may contact the Controller's Office for verification.
     May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
     • If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver will only covers cover 6 credit hours and you will be tuition and fee liable for the remaining credit hours. If you are registering for more than 6 credit hours in a semester, and are paying out-of-pocket for the remaining credit hours, please note so either in your form or when submitting the formWe will select the courses that are checked next to the "Apply Waiver" column.
       
       
   • Must turn in the State Employee Tuition Waiver Form after course registration (during the add/drop period)and before the end of drop/add: state waiver recipients must submit the form during the course(s)'s first week of classesregister for courses prior to submitting the form. 
     • If you are not registered for the desired semester yet, the electronic system won't allow you to submit the State Employee Tuition Fee Waiver form for the required semester.
     • If a form is submitted after the drop/add period, it will be considered late , and the ControllerCashier's office Office will assess a the $100 Late Payment Fee.
     • If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.
       
       
   • May only register for the course(s) during the designated State Waiver registration period: see course search instructions above.
     • See State Employee Tuition Fee Waiver website for a list of dates.
     • See UWF's Academic Calendar for a list of dates.
   • Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
     
     • Online Fee
     • Transportation Access Fee
     • Material & Supply Fee
     • Equipment Fee
     • Lab Fee
     • Repeat Course Surcharge Fee
     • Excess Hours Surcharge Fee
       
       
   • Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.
     If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).
     and on the State Employee Tuition Fee Waiver website.
     
     If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).
     
     

4. Signatures from both the student and supervisor are required for processing. There are currently two ways to collect your Supervisor or Agency Head's signature :

   1. Electronic Signature: applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
      Image Added

      Warning
      title Supervisor Email
      It's important that your supervisor's email is entered correctly in this section. After you sign the form, a Dynamic Forms email notification will be sent to the email entered in the Supervisor or Agency Head Information section pictured above. If you believe that you have made a typo, please contact the Cashier's Office. Please enter an individual work email and not a group office email as your Supervisor or Agency Head will have to create a Dynamic Forms account under the email entered in your form. Info title Supervisor Instructions For instructions on creating a Dynamic Forms account, supervisors may visit our Creating a Dynamic Forms account Confluence Page.

      
      

   2. Attachment: applicants may provide an image (PNG, JPEG) or PDF file with (1) your supervisor's signature and (2) their approval of the courses above. You may provide a Participation Template form, a statement or letter from your supervisor, or a printed and signed copy of this exact form (you may save this form with the Ctrl + P command). If the attachment provided does not include a signature and course approval, the Office of the Registrar may deny the form.
      
5. Click "Next" at the bottom of the screen after all the required fields are completed. Your form will then be routed to the respective signer.
   1. If you select the Electronic Signature option, this form will then be routed to your supervisor.
   2. If you select the Attachment option, this form will then be routed directly to the Registrar's Office.
   Signatures from both the student and supervisor are required for processing. Applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
   Image Removed

5. Submit Form

After the course registration is completed and signed by both the applicant and supervisor, the electronic State Employee Tuition Fee Waiver form will route to the Registrar's Office and then the Cashier's Office. There are three (3) different ways to submit the form: 

• You should receive an email notification when the Registrar's Office signs their portion of the form.

Please note that the Cashier's Office begins processing these forms one week prior to the start of the semester. Please allow two (2) to three (3) business days for processing.

...

...

Students may review their fee assessment online by accessing MyUWF and using the CashNet the Transact app in the "Financial Resources" folder.Image Removed

• Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waivers have been applied.
• When state waiver recipients register for courses during Drop/Add, a the $100 Late Registration Fee is automatically assessed; this fee is waived by the will be assessed.
  • Starting Fall 2021: The State Employee Tuition Fee Waiver will no longer waive the $100 Late Registration Fee.

• If a state waiver recipient submits their you submit your form on time, but the waiver is not applied over the weekend, we recommend that you check your email for any updates. If there are no email updatesthe weekend, it means that the form has not been processed by either the Registrar's Office or the Cashier's Office yet.When the form is processed after the first week of classes, any additional fees will be waived.

• If a state waiver recipient submits their form after the course's first week of classes (drop/add period), a $100 Late Payment Fee may not classes (drop/add period), the $100 Late Payment Fee will be added to your account.
  • If you submitted your form on time (during Drop/Add week), then the Late Payment fee should be waived.
• If you have any questions regarding your tuition and fees, please email the Cashier's Office.

...

Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.

...

...

...

...