Overview

State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges, or school districts are NOT eligible for a State Employee Tuition Fee Waiver.

Registration Procedures:

Below are the step-by-step registration procedures specific to state employees wishing to use the State Employee Tuition Fee Waiver. Each instruction must be followed in order. If state waiver applicants do not follow the order of instructions, it may result in being tuition and fee liable. For policies that may affect your registration, please see the University Catalog.

1. Admission and Eligibility

Students must be admitted to the University of West Florida prior to registering. Apply online at https://uwf.edu/admissions/.

Students that have been absent for three (3) consecutive semesters must submit another admissions application to reactivate their student status.

• For additional information regarding admission status contact the Admissions Office at (850) 474-2230 or admissions@uwf.edu.

Students may contact the Office of Student Accounts and Cashier to verify employment eligibility with the State Employee Tuition Fee Waiver form.

2. Course Search

Before registering for courses, it's the state waiver recipient's responsibility to know when class starts and if the waiver may apply.

When looking for course offerings, state waiver recipients must be aware of course attributes and the number of credit hours in order to avoid any errors when applying for the State Employee Tuition Fee Waiver.

3. Register for Class(es)

State Employee Tuition Fee Waiver applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of Open Registration. You may check the Academic Calendar for Open Registration Dates.

For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.

4. Complete the State Employee Tuition Fee Waiver Form

Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. You may access the electronic State Employee Tuition Fee Waiver form through:

• MyUWF, by searching "State Employee Tuition Fee Waiver form" or
• the Office of the Registrar's Forms website.

Starting with Summer 2021, State Employee Tuition Fee Waiver recipients must submit the electronic waiver. All PDF and Physical submissions of this form will be denied.

1. Specify if you are new to the State Employee Tuition Fee Waiver program at UWF:
   
   
   
2. Check which course(s) you would like to apply the waiver to:
   
   
   
3. After you have specified your courses, you will have to mark each acknowledgment for the form:
   
   • Must be admitted to the University as a full-time State Employee: you may contact the Cashier's Office for verification.
     
     
   • May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
     • If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver will only cover 6 credit hours and you will be tuition and fee liable for the remaining credit hours. We will select the courses that are checked next to the "Apply Waiver" column.
       
       
   • Must turn in the State Employee Tuition Waiver Form after course registration and before the end of drop/add: state waiver recipients must register for courses prior to submitting the form. 
     • If you are not registered for the desired semester yet, the electronic system won't allow you to submit the State Employee Tuition Fee Waiver form for the required semester.
     • If a form is submitted after the drop/add period, it will be considered late and the Cashier's Office will assess a $100 Late Payment Fee.
     • If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.
       
       
   • May only register for the course(s) during the designated State Waiver registration period: see course search instructions above.
     • See State Employee Tuition Fee Waiver website for a list of dates.
     • See UWF's Academic Calendar for a list of dates.
   • Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
     
     • Online Fee
     • Transportation Access Fee
     • Material & Supply Fee
     • Equipment Fee
     • Lab Fee
     • Repeat Course Surcharge Fee
     • Excess Hours Surcharge Fee
   • Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.
     
     If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).
     
     

4. Signatures from both the student and supervisor are required for processing. Applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
   

   Supervisor Email

   It's important that your supervisor's email is entered correctly in this section. After you sign the form, a Dynamic Forms email notification will be sent to the email entered in the Supervisor or Agency Head Information section pictured above.

   If you believe that you have made a typo, please contact the Cashier's Office.

   Supervisor Instructions

   For instructions on creating a Dynamic Forms account, supervisors may visit our Creating a Dynamic Forms account Confluence Page.

5. Click "Next" at the bottom of the screen after all the required fields are completed. This form will then route to your supervisor.

5. Submit Form

After the course registration is completed and signed by both the applicant and supervisor, the electronic State Employee Tuition Fee Waiver form will route to the Registrar's Office and then the Cashier's Office. 

• You should receive an email notification when the Registrar's Office signs their portion of the form.

Please note that the Cashier's Office begins processing these forms one week prior to the start of the semester. Please allow two (2) to three (3) business days for processing.

• If you have any questions regarding your tuition and fees, please email the Cashier's Office.

6. Review Your Balance

Students may review their fee assessment online by accessing MyUWF and using the CashNet app in the "Financial Resources" folder.

• Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waivers have been applied.
• When state waiver recipients register for courses during Drop/Add, a $100 Late Registration Fee will be assessed.
  • Starting Fall 2021: The State Employee Tuition Fee Waiver will no longer waive the $100 Late Registration Fee.

• If you submit your form on time, but the waiver is not applied over the weekend, it means that the form has not been processed by either the Registrar's Office or the Cashier's Office yet.

• If a state waiver recipient submits their form after the course's first week of classes (drop/add period), a $100 Late Payment Fee will be added to your account.
  • If you submitted your form on time (during Drop/Add week), then the Late Payment fee should be waived.
• If you have any questions regarding your tuition and fees, please email the Cashier's Office.

FAQs

Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.

Related articles

• Page:
  Using the State Employee Tuition Fee Waiver
• Page:
  Using the Contact and Privacy Info Wizard
• Page:
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• Page:
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• Page:
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