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Overview


State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges, or school districts are NOT eligible for a State Employee Tuition Fee Waiver.

The State Employee Waiver program does not allow overrides into closed classes. If you are granted a capacity override for a closed class, you will be fee liable for the course.

Florida Certificate of Participation form

If a teacher has been issued a Florida Certificate of Participation form, they do not need to wait until drop/add to register for courses; this is a different program from the State Employee Tuition Waiver. This program may be referred to in different ways. Some (typically teachers) refer to it as the Florida Certificate Participation Program, but UWF Auxiliary Services (Bldg. 20, Rm 151), who oversees the program at UWF, refers to it as the Intern Participation Program. They can register by their student status according to the dates in the Academic Calendar. Only matriculation fees are covered under the certificate. The student is liable for any outstanding fees by the fee payment deadline. Once the student's account is coded by the Cashier's Office, the remaining balance can be viewed and paid through MyUWF. Questions about this program should be referred to UWF Auxiliary Services at 850-474-3012. Registration issues may be addressed to the Office of the Registrar.

UWF Employees

UWF employees using their Employee Tuition Fee Waiver SHOULD NOT follow the policy on this page but should instead contact Human Resources at 850-474-2694 or hr@uwf.edu. UWF employees can find more information on the UWF Perks site under Educational Opportunities.

ATTENTION

The following courses and programs are not covered by the state employee tuition fee waiver program:

Programs:

• Self-supporting Online MBA Programs (Effective for students admitted Fall 2020 and forward), and 
• Self-Supporting Online MSW Programs (Effective for students admitted Fall 2020 and forward).

Courses:

• Thesis
• Dissertation
• Internship
• Cooperative Education

• Directed Independent Study
• Practicum
• Music and Theatre Performance
• Continuing Education (non-degree seeking students)
• Other one-on-one course situations 

Supervisor Instructions

For instructions on creating a Dynamic Forms account, supervisors may visit our Creating a Dynamic Forms account Confluence Page.

Registration Procedures:

Below are the step-by-step registration procedures specific to state employees wishing to use the State Employee Tuition Fee Waiver. Each instruction must be followed in order. If state waiver applicants do not follow the order of instructions, it may result in being tuition and fee liable. For policies that may affect your registration, please see the University Catalog.

1. Admission and Eligibility

Students must be admitted to the University of West Florida prior to registering. Apply online at https://uwf.edu/admissions/.

Students that have been absent for three (3) consecutive semesters must submit another admissions application to reactivate their student status.

  • For additional information regarding admission status contact the Admissions Office at (850) 474-2230 or admissions@uwf.edu.

Students may contact the Office of Student Accounts and Cashier to verify employment eligibility with the State Employee Tuition Fee Waiver form.

Online MBA and Online MSW Programs

Students admitted into an Online MBA or Online MSW program starting on Fall 2020, are not eligible to apply the State Employee Tuition Fee Waiver for their tuition and fees.

Students admitted into an Online MBA or Online MSW program during Summer 2020 and any prior semesters, are eligible for the State Employee Tuition Fee Waiver form.

2. Course Search

Before registering for courses, it's the state waiver recipient's responsibility to know when class starts and if the waiver may apply.

When looking for course offerings, state waiver recipients must be aware of course attributes and the number of credit hours in order to avoid any errors when applying for the State Employee Tuition Fee Waiver.

Spring 2020: Change In Registration Policy

Starting Spring 2020: State Employee Tuition Fee Waiver students may now register during the third (3rd) week of registration. In order to avoid early registration, the State Employee Tuition Fee Waiver registration group starts on the third (3rd) week of registration.

 How To Search For Continuing Education Attributes In Public Course Search
  1. Go to Course Search.
  2. Select Term.
  3. Click on "Submit."
  4. Select Course Subject from the drop-down list.
  5. Click on "Class Search" at the bottom of the screen after you have refined your search options (optional).
  6. Select your desired course:
    • Please note the start dates for your desired course(s).

When registering for courses, state waivers recipients should watch out for Continuing Education classes. Only Degree-Seeking, State Waiver applicants may apply for Continuing Education courses. If a Non-Degree-Seeking, State Waiver recipient is enrolled in Continuing Education courses, they will be tuition and fee liable. The image below will show you how to spot a Continuing Education course.

Attribute column

 How To Search For Continuing Education Attributes In The Course Search In MyUWF (Students Only)
  1. Go to MyUWF.
  2. Select the search bar above and type "Course Search."
  3. Select the Course Search app.
  4. Select a term.
  5. Select Course Subject from the drop-down list, or you may search for it by typing the initials (i.e. "MAT," "ANG," etc.) or the title (i.e. "Mathematics," "Anthropology," etc.)
  6. Click on "Search."
  7. Select your desired course:
    • Please note the desired start dates of your course(s).

When registering for courses, state waivers recipients should watch out for Continuing Education classes. Only Degree-Seeking, State Waiver applicants may apply for Continuing Education courses. If a Non-Degree-Seeking, State Waiver recipient is enrolled in Continuing Education courses, they will be tuition and fee liable. The image below will show you how to spot a Continuing Education course.

Attribute column

3. Register for Class(es)

State Employee Tuition Fee Waiver applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of Open Registration. You may check the Academic Calendar for Open Registration Dates.

The State Employee Waiver program does not allow overrides into closed classes (no seats available). If you are granted a capacity override for a closed class, you will be fee liable for the course.

If the student makes a change to their schedule (i.e. adding another course), they MUST resubmit the State Waiver form.

Exemptions to Drops and Withdrawals: If you drop or withdraw courses, then you do not have to notify the Cashier's Office regarding the drop. Students won't be tuition and fee liable for the withdrawal; although, the Cashier's Office will still count the State Employee Waiver towards the withdrawn course.

For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.

4. Complete the State Employee Tuition Fee Waiver Form

Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. You may access the electronic State Employee Tuition Fee Waiver form through:

Starting with Summer 2021, State Employee Tuition Fee Waiver recipients must submit the electronic waiver. All PDF and Physical submissions of this form will be denied.

  1. Specify if you are new to the State Employee Tuition Fee Waiver program at UWF:
    Question asking if this is your first semester using the waiver

  2. Check which course(s) you would like to apply the waiver to:
    checkboxes for which courses should get the waiver

  3. After you have specified your courses, you will have to mark each acknowledgment for the form:
    • Must be admitted to the University as a full-time State Employee: you may contact the Cashier's Office for verification.

    • May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
      • If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver will only cover 6 credit hours and you will be tuition and fee liable for the remaining credit hours. We will select the courses that are checked next to the "Apply Waiver" column.

    • Must turn in the State Employee Tuition Waiver Form after course registration and before the end of drop/add: state waiver recipients must register for courses prior to submitting the form. 
      • If you are not registered for the desired semester yet, the electronic system won't allow you to submit the State Employee Tuition Fee Waiver form for the required semester.
      • If a form is submitted after the drop/add period, it will be considered late and the Cashier's Office will assess a $100 Late Payment Fee.
      • If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.

    • May only register for the course(s) during the designated State Waiver registration period: see course search instructions above.
    • Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
      • Online Fee
      • Transportation Access Fee
      • Material & Supply Fee
      • Equipment Fee
      • Lab Fee
      • Repeat Course Surcharge Fee
      • Excess Hours Surcharge Fee
    • Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.

      If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).

  4. Signatures from both the student and supervisor are required for processing. Applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
    field for supervisor's contact info

    Supervisor Email

    It's important that your supervisor's email is entered correctly in this section. After you sign the form, a Dynamic Forms email notification will be sent to the email entered in the Supervisor or Agency Head Information section pictured above.

    If you believe that you have made a typo, please contact the Cashier's Office.

    Supervisor Instructions

    For instructions on creating a Dynamic Forms account, supervisors may visit our Creating a Dynamic Forms account Confluence Page.

  5. Click "Next" at the bottom of the screen, after all the required fields are completed. This form will then route to your supervisor.

5. Submit Form

After the course registration is completed and signed by both the applicant and supervisor, the electronic State Employee Tuition Fee Waiver form will route to the Registrar's Office then the Cashier's Office. 

  • You should receive an email notification when the Registrar's Office signs their portion of the form.

Please note that the Cashier's Office begins processing these forms one week prior to the start of the semester. Please allow two (2) to three (3) business days for processing.

  • If you have any questions regarding your tuition and fees, please email the Cashier's Office.


Late Submission

If you submit your State Employee Tuition Fee Waiver a week after the course start, the waiver will still apply to your courses but a $100 Late Payment Fee won't be waived by this form.

6. Review Your Balance

Students may review their fee assessment online by accessing MyUWF and using the CashNet app in the "Financial Resources" folder.

CashNet app in MyUWF

  • Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waivers have been applied.
  • When state waiver recipients register for courses during Drop/Add, a $100 Late Registration Fee will be assessed.
    • Starting Fall 2021: The State Employee Tuition Fee Waiver will no longer waive the $100 Late Registration Fee.
  • If you submit your form on time, but the waiver is not applied over the weekend, it means that the form has not been processed by either the Registrar's Office or the Cashier's Office yet.
  • If a state waiver recipient submits their form after the course's first week of classes (drop/add period), a $100 Late Payment Fee will be added to your account.
    • If you submitted your form on time (during Drop/Add week), then the Late Payment fee should be waived.
  • If you have any questions regarding your tuition and fees, please email the Cashier's Office.


FAQs

Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.


 Am I eligible to register?

In order to register for classes, a student must be admitted to the University. Students who have not been enrolled for one year or more must re-apply for admission. State employees must meet current admission criteria and application deadlines. Students may apply online at http://uwf.edu/admissions. State employees must only register during the state employee registration period if requesting a waiver of tuition.

 How do I search for courses?

Students may search for courses online using the Course Search app in MyUWF. The online course search lists courses that are offered in a specific semester or term. This service allows students to search for courses in a variety of ways, including by instructor, location, days and/or times, and campus. Course and reference numbers must match the course name(s) listed on the UWF State Employee Tuition Fee Waiver to ensure the appropriate fees are waived.

 When can I register for courses?

Students will process their own registration beginning on the 3rd week of open registration (see dates in our Academic Calendar). Once the State Employee registration period begins, the Cashier's Office may begin receiving State Employee Tuition Fee Waiver forms. Student Accounts and Cashier's Office will verify employment and eligibility requirements and the Cashier's Office will process tuition waivers during the first week of classes. Please do not attempt to register prior to the State Employee registration dates or the waiver of tuition will not be applicable (see dates in our Academic Calendar).

Starting Spring 2020:

Students may register as soon as the third (3rd) week of registration. You may see the upcoming registration dates on our Academic Calendar.


 When and where do I submit my approved tuition fee waiver and registration form?

Each semester of participation, students must submit a new UWF State Employee Tuition Fee Waiver form after course registration. Students are responsible for outstanding fees for course(s), which do not match the authorized waiver form. In such cases, appropriate late registration fees and late payment fees will also be assessed.  The Cashiers Office will have the waiver applied toward the account balance during the first week of class. 

 What programs and courses are not covered by the State Employee Tuition Fee Waiver program?

Programs:

• Self-supporting Online MBA Programs (Effective for students admitted Fall 2020 and forward), and 
• Self-Supporting Online MSW Programs (Effective for students admitted Fall 2020 and forward).

Courses:

• Thesis
• Dissertation
• Internship
• Cooperative Education

• Directed Independent Study
• Practicum
• Music and Theatre Performance
• Continuing Education (non-degree seeking students)
• Other one-on-one course situations 

 What fees are not covered by the State Employee Tuition Fee Waiver?
  • Online Fee
  • Transportation Access Fee
  • Material & Supply Fee
  • Equipment Fee
  • Lab Fee
 How will I know my registration has been completed?

Class schedules may be retrieved through the MyUWF Student Records folder.

 How will I know my waiver was applied?

Students may review their account balance online by accessing MyUWF and using the Account Balance app in the Financial Resources folder. Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waiver applied. The fee system generally updates during the week of drop/add.

 Why do I have an account balance?

The State Employee Tuition Fee Waiver program covers tuition only. Beginning Fall 2013, certain fees are not covered by the State Employee Tuition Fee Waiver program. Therefore, your account balance may include additional fees. Failure to pay your account balance by the drop/add week deadline may cause a late fee to be assessed and/or result in the cancellation of registration.