Overview
International student's academic documents may require authentication by their home country or those students seeking employment abroad. This authentication or Apostille process begins with the certification and notarization of these documents. Students will then forward all documents to the Secretary of State in Tallahassee, Florida for completion of the Apostille process. Below you will find the steps to request this Apostille process.
Instructions
Please follow the steps below to request the Apostille process:
Step 1:
Send a written letter requesting the authentication (Apostille) of academic student documents as listed below:
--Official Student Transcript
--Diploma/Degree
--Course Descriptions and or Syllabi
The letter must include the your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. We will only mail within the United States.
You may also choose to pick-up your documents or authorize someone to pick the document up for you. All such information should be included in your signed, written request.
Step 2:
The student must submit a transcript request through the Credentials online site where transcript fee of $10.00 will be charged. Print when completed and send a notarization request via email to the Business Manager, Cindy Harigel or the Office Assistant, Whitney Duffy. Once notarized, hold for mailing until all documents requested by the student have been completed in like manner.
Step 3:
If a diploma is requested, the student must complete a Request for Replacement Diploma Form and mail it the Office of the Registrar with the $10.00 fee included. The graduation coordinator will then process the request and complete the notarization process in the manner outlined in Step 2.
Step 3:
All course descriptions or syllabi should be provided by the student. Once received in our office, we will request notarization of the documents as outlined previously. Only the top page will need to be notarized on both the course descriptions or syllabi.
--Course descriptions can be found in the catalog through the current and previous editions link.
--If the syllabus is needed for a course the student has taken, the student will need to contact the department for this information.
Step 4:
After all documents requested by the student have been completed and notarized, the Registrar's Office will write a letter outlining the documents contained in the envelope and certify they have been notarized by the University of West Florida Registrar's Office. This will include the signature and seal of the Registrar. Print on letterhead with all contact information for the Registrar's Office provided.
Step 5:
Notify the student that all documents have been completed and deliver in the manner specified by the student in their written request.
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