When transferring credentials between countries, documents may require authentication or an Apostille. An Apostille is an additional form of authentication given to a notarized document to certify that the document is a true, i.e., exact, copy of the original. The University of West Florida Office of the Registrar provides notarization of transcripts, diplomas and syllabi needed by students for this process. These are considered Specialty Services. Please follow the link provided and read all information thoroughly. Please Note: Before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required. |
Please follow the steps below for the Apostille process:
Step 1:
Send a written letter to the Office of the Registrar, 11000 University Parkway, Pensacola, FL 32514 or via email through your student email account to registrar@uwf.edu requesting the notarization of academic student documents to be used for the an Apostille as listed below:
--Official Student Transcript
--Diploma/Degree
--Course Descriptions and or Syllabi
The letter must include the your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. You may also choose to pick-up your documents or authorize someone to pick the document up for you; photo id is required for pick-up. All such information should be included in your signed, written request.
Step 2:
Submit a transcript request through the Credentials online site. There will be a $10.00 transcript fee charged. When ordering your transcript via Credentials, be sure to select the pickup option during the online ordering process. You will have the opportunity to designate someone other than yourself if you are unable to pick up your documents. The person picking up will have to present a photo ID.
Step 3:
If a diploma is needed, you will need to complete a Request for Replacement Diploma Form and mail it the Office of the Registrar with the $10.00 fee included. The graduation coordinator will then process the request and submit the document for notarization.
Step 4:
--Course descriptions can be found in the catalog through the current and previous editions link. If notarization of these documents are required, they must be generated from our office. Charges will vary depending on the the number of pages printed and retrieval time. The Office of the Registrar will provide an invoice for your review, approval and payment before services are rendered. Payment may be made through your MyUWF student account.
--Syllabi for courses completed during the Fall 2014 term to present may be found through your MyUWF student app "My Classes" by clicking on the "Detail" button. Syllabi for courses taken prior to the Fall 2014 term may be requested from the Office of the Registrar. Charges will vary depending on the the number of pages printed and retrieval time. The Office of the Registrar will provide an invoice for your review, approval and payment before services are rendered. Payment may be made through your MyUWF student account.
(Please note: If notarization of these documents are required, they must be generated from our office.)
Step 5:
Once all documents have been received, the Registrar's Office will complete the requested services and notarization of the transcript and/or diploma. The syllabi may include the official seal of the University of West Florida as certification that they were obtained and printed by our office if requested. We are unable to certify any syllabi that were not obtained and printed by our office. Please notify us if a letter is needed by the country of origin outlining all documents enclosed in your completed packet. You will then be notified when the process has been completed and your documents are ready for pick-up or mail delivery as specified by you in your original written request.
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