Our Mentor Coordinator will create a Jira ticket which will be sent to your student email. This withdrawal ticket will provide instructions on how to submit for mitigating circumstances. If we do not hear from you, we will process the withdrawal without mitigating circumstances. In this case, the VA will send a letter regarding your withdrawal and any debt. This letter will provide instructions on how to provide mitigating circumstances to the VA. Students may still submit mitigating circumstances even if we have already processed the withdrawal, we can submit mitigating circumstances to the VA on your behalf. 

Example of Jira ticket email:

"VET" "Term date"

The VA will only cover tuition and fees up until the date of the withdrawal. The remaining fees will be your responsibility to cover. A fee appeal with UWF will also need to be completed for any debt with UWF. 

The submission of a fee appeal does not guarantee approval. In addition, the submission of an appeal does not extend the due date for outstanding tuition and fees or other charges while awaiting a decision by the Fee Appeals Committee. Charges not paid by the due date will be assessed the late payment fee.

All appeals must be submitted in writing or by email utilizing the‌ Fee Appeal Form in MyUWF: 

The appeal form with supporting documentation should be submitted to Student Accounts in Building 20E or emailed to feeappeal@uwf.edu.

NOTE: Failure to provide adequate supporting documentation will result in a delay in reviewing the appeal. An appeal for a refund of tuition and fees requires that the student be officially withdrawn from the course(s) prior to being reviewed by the Fee Appeals Committee.

Students may also contact our office for assistance in completing and submitting the Fee Appeal Form by connecting with our Mentor Coordinator. 

Student's looking to submit a Medical Withdrawal may follow this link for instructions: https://uwf.edu/academic-engagement-and-student-affairs/departments/dean-of-students/care-services/students/student-medical-withdrawal/

Select 'Submit a Medical Withdraw' and follow the prompts: 

Students looking to submit a late drop may follow this link for instructions: Requesting a Schedule Adjustment

Our Mentor Coordinator is available for guidance on how to complete this form, contact our office at mvrc@uwf.edu or 850-474-2550.

Six-Credit Hour Exclusion 

If this is your first time ever withdrawing while using VA Education benefits the VA automatically grants mitigating circumstances for up to 6 credits the first time a student reduces or terminates and mitigating circumstances must be considered. This automatic grant is called the 6-Credit Hour Exclusion. The exclusion is a one-time grant made the first-time mitigating circumstances must be considered for the student. Up to 6 credits can be excluded if the student has been awarded benefits for the credit. 

• If the student withdraws from 3 credits, the exclusion will be granted for 3 credits and the student’s one-time exclusion is used.
• If the student withdraws from 12 credits, the exclusion will be granted for 6 credits, the student’s one-time exclusion is used, and the student must provide mitigating circumstances for the other 6 credits.

Important Note: The 6-Credit Hour Exclusion cannot be granted if the student completes the term and receives non-punitive grades.  

Be advised, even if you are granted the six-credit hour exclusion you may still have a debt with the VA. The VA will only cover tuition and fees up until the date of the withdrawal. The remaining fees will be your responsibility to cover. A fee appeal with UWF will also need to be completed for any debt with UWF.