Overview

Broadcast communications are emails typically sent to large populations of users. Since this type of communication reaches so many people, it is more tightly controlled than other communication methods. 

Instructions

1. Determine the population that your communication needs to reach
2. If you need to reach all students or all faculty and staff, visit Internal Communications Proposal and review the accounts listed under Gmail Broadcast to determine if you have access to an account that can reach the intended population. These email accounts have access to communicate to all users in the listed domain but cannot reach a subset of users. If you do not have access to one of these accounts or if this is not the correct population, proceed to next step.
3. Visit Broadcast Distribution Standards and determine which Distribution Audience best fits your population.
4. Contact the designated approver and request permission to contact the distribution audience. The approval will need to be via email.
5. All broadcast emails requested for research purposes must secure the approval of the UWF Institutional Review Board (IRB) in addition to the Designated Approver. A current UWF IRB approval must be secured and included in the Access Request described below."
6. Submit an Access Request to the ITS Help Desk and include the following details:
   • Paste or attach your approval into the ticket
   • Population you need to reach
   • Amount of time you are requesting access to the population
   • Email address you will be sending the communication(s) from
   • Other pertinent details

FAQs