Overview

Hardware Standards

Microphones

• Wireless micro headset microphone
• Ceiling-mounted array microphone
• 18" Lectern-mounted cardioid microphone

Audio playback devices

• Classroom speakers 
• Wireless earbud headphones

Peripherals

• Lectern PC 
• SMART Podium with pen
• Crestron touch panel
• Document camera
• Blu-Ray player
• Projector (74/109)
• 1 86" Display (FWB 4/460)
• Cisco video conference system
• 2 65" video conference displays (74/109)
• 2 75" video conference displays (FWB 4/460)

Software Standards

• Windows 10 Operating System
• Microsoft Office 2019
• SMART Notebook 19 (Basic Mode)
• Turning Point (Clickers)
• Chrome (recommended), Edge, and Internet Explorer Browsers
• VLC Media Player
• Panopto
• Cisco Webex Meetings
• Google Drive File Stream
• Foxit Reader

Instructions

Activating the System

Step 1

Touch the Crestron Touch Panel to wake system. Touch again on the Touch to Begin page.

Step 2

Select Start under Video Conference Mode to use VTC functionality. Otherwise, select Start under Local Mode if utilizing room as a standard eClassroom.

Video Conference Mode

Wait for the system to initialize. The following should occur automatically:

• Cameras, Displays, and Projector will turn on.
• The projector screen will lower.

Once the system has initialized, the following screen will display:

Dialing a Room

Step 1

1. Select the room your course is paired with in the Directory pane
   1. Typically 74/109 is paired with FWB 4/460. Instructors may find their paired classrooms in Classmate via MyUWF.
2. Select Dial. 

Step 3

Press Dial to initiate the connection. Wait for both rooms to connect. Once the rooms are connected, you should see the video feed from the remote camera on each display.

Adjusting Microphone Settings

Step 1

Press Mics button on left side of touch panel.

Step 2

Adjust volume sliders for each mic respectively. Confirm with remote facilitators if mic levels are adequate (if necessary).

Muting All Outgoing Audio

Outgoing audio during a call may be muted for room privacy.

1. Select the microphone button under Mic Mute.

Adjusting Volume

1. Adjust the VTC Volume slider to adjust the audio volume coming from the remote classroom.
2. Adjust the VTC Room Volume slider to adjust the volume devices in the local room (such as the Blu-Ray player, lectern PC, or laptop).
   1. The room may also be muted by pressing the Mute button below the VTC Room Volume slider.

Adjusting Camera Settings

Each room has a camera control section.  These settings allow the instructor to adjust the camera position, zoom, and presenter tracking. Furthermore, each room can control the cameras of its paired room remotely. 

1. Select Far-End Control to control the remote camera.
   or select Near-End Control to control the local camera.
2. Select Instructor Camera to control the camera at the back of the classroom facing the instructor.
   or select Student Camera to control the camera at the front of the classroom facing the students.
3. Use the Zoom controls to zoom the selected room camera in or out.
4. Use the directional pad to pan and tilt the selected room camera left, right, up, or down.
5. See the Presenter Tracking section below for more information.

Using Presenter Tracking

Presenter tracking works by tracking a moving individual across the front of a classroom. This does not physically pan the camera, rather the system digitally zooms and crops the image to focus on the tracked individual. Only one individual may be tracked at a time and the individual must remain within the tracking zone or they will need to return to the tracking set point for presenter tracking to resume. Use presenter tracking with the steps below:

1. Ensure only the presenter is standing at the center of the lectern (presenter tracking setpoint).
2. Select Presenter Tracking from the Video Conference Controls.
3. Verify the camera is tracking via Self-View in the section below.

Adjusting View Settings

1. The Presentation button, when On, will display the selected Presentation Source on the local and remote projectors.
2. The Self-View button, when On, will place the local camera feed on each wall display of the local room.
   1. When this is enabled, the Change-Layout button is displayed. After each press, this allows the self-view window position to be adjusted.

Preview and Presentation Sources

Preview Sources - Sources that are sent to the Lectern’s SMART Monitor:

• VTC1 - Display VTC of local classroom.
• VTC2 - Display VTC of remote classroom.
• PC - Lectern PC
• Laptop - External Laptop or HDMI capable device.

Presentation Sources - Sources that are sent to the Projector:

• PC - Lectern PC
• Laptop - External Laptop or HDMI capable device.
• Doc Cam - Document Camera located in the lectern drawer.

Disconnecting or Ending a Call

1. Select Hangup to end a video conference call.

Shutting Down the System or Switching Modes

Step 1

1. Press Shut Down in the top right corner of the touch panel.

Step 2

1. Press Yes to confirm shut down
   Or
2. Press Start to switch to an alternate mode

Step 3

Wait for the system to shut down. The following should occur automatically:

• Cameras, Displays, and Projector will turn off.
• The projector screen will raise.

Integrating Webex

The classroom camera and microphones may be integrated with Webex via the Classroom PC. 

1. Start the Webex session from the instructor's side of the video conference call.
2. No students in either classroom should connect to the Webex session. Doing so may cause unwanted audio feedback.

See Webex Meetings Quick Start Guide for more information on scheduling, starting, and using Webex Meetings.

Facilitator Responsibilities

Facilitators are recommended to follow the guidelines below to ensure a quality experience for instructors and students.

• Arrive early: 15 minutes before class starts to verify room operations
• Be ready: To aid with issues or answer instructor questions
  
• Report issues: Troubleshoot and resolve or notify the ITS Help Desk

Training Presentation

Here is a downloadable copy of the 74/109 Facilitator Training