Overview

State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges, or school districts are NOT eligible for a State Employee Tuition Fee Waiver.

Registration Procedures:

Below are the step-by-step registration procedures specific to state employees wishing to use the State Employee Tuition Fee Waiver. Each instruction must be followed in order. If state waiver applicants do not follow the order of instructions, it may result in being tuition and fee liable. For policies that may affect your registration, please see the University Catalog.

1. Admission and Eligibility

Students must be admitted to the University of West Florida prior to registering. Apply online at http://uwf.edu/admissions.

Students that have been absent for three (3) consecutive semesters must submit another admissions application to reactivate their student status.

• For additional information regarding admission status contact the Admissions Office at (850) 474-2230 or admissions@uwf.edu.

Students may contact the Controller's Office (controllers@uwf.edu) to verify employment eligibility with the State Employee Tuition Fee Waiver form.

2. Course Search

Before registering for courses, it is the state waiver recipient's responsibility to know when class starts and if the waiver may apply.

When looking for course offerings, state waiver recipients must be aware of course attributes and the number of credit hours in order to avoid any errors when applying for the State Employee Tuition Fee Waiver.

3. Register for Class(es)

State Employee Tuition Fee Waiver applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of Open Registration. You may check the Academic Calendar for Open Registration Dates.

For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.

4. Complete the State Employee Tuition Fee Waiver Form

Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. You may access the electronic State Employee Tuition Fee Waiver form through:

• MyUWF, by searching "State Employee Tuition Fee Waiver form" or
• the Office of the Registrar's Forms website.

Starting with Summer 2021, State Employee Tuition Fee Waiver recipients must submit the electronic waiver. All PDF and Physical submissions of this form will be denied.

1. Specify if you are new to the State Employee Tuition Fee Waiver program at UWF:
   
   
   
2. Check which course(s) you would like to apply the waiver to:
   
   
   
3. After you have specified your courses, you will have to mark each acknowledgment for the form:
   
   • Must be admitted to the University as a full-time State Employee: you may contact the Controller's Office for verification.
     
     
   • May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
     • If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver only covers 6 credit hours and you will be tuition and fee liable for the remaining credit hours.
     • If you are registering for more than 6 credit hours in a semester, and are paying out-of-pocket for the remaining credit hours, please note so either in your form or when submitting the form.
       
       
   • Must turn in the State Employee Tuition Waiver Form after course registration (during the add/drop period): state waiver recipients must submit the form during the course(s)'s first week of classes.
     • If a form is submitted after the drop/add period, it will be considered late, and the Controller's office will assess a $100 Late Payment Fee.
     • If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.
       
       
   • May only register for course(s) during the designated State Waiver registration period: see course search instructions above.
     • See State Employee Tuition Fee Waiver website for a list of dates.
     • See UWF's Academic Calendar for a list of dates.
   • Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
     
     • Online Fee
     • Transportation Access Fee
     • Material & Supply Fee
     • Equipment Fee
     • Lab Fee
     • Repeat Course Surcharge Fee
     • Excess Hours Surcharge Fee
   • Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.
     
     If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).
     
     
4. Signatures from both the student and supervisor are required for processing. Applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
   
   
   
5. Click "Next" at the bottom of the screen, after all the required fields are completed. This form will then route to your supervisor.

5. Submit Form

After the course registration is completed and signed by both the applicant and supervisor, the electronic State Employee Tuition Fee Waiver form will route to the Cashier's Office.

Please note that the Cashier's Office begins processing these forms one week prior to the start of the semester. Please allow two (2) to three (3) business days for processing.

• If you have any questions regarding your tuition and fees, please email the Cashier's Office.

6. Review Your Balance

Students may review their fee assessment online by accessing MyUWF and using the CashNet app in the "Financial Resources" folder.

• Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waivers have been applied.
• When state waiver recipients register for courses during Drop/Add, a $100 Late Registration Fee is automatically assessed; this fee is waived by the State Employee Tuition Fee Waiver.
• If a state waiver recipient submits their form on time, but the waiver is not applied over the weekend, we recommend that you check your email for any updates. If there are no email updates, it means that the form has not been processed by the Cashier's Office yet.
  • When the form is processed after the first week of classes, any additional fees will be waived.
• If a state waiver recipient submits their form after the course's first week of classes (drop/add period), a $100 Late Payment Fee may not be waived.
• If you have any questions regarding your tuition and fees, please email the Cashier's Office.

FAQs

Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.

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