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Overview

Excerpt

Effective storage management is crucial for maintaining an organized and efficient digital environment. This article outlines the retention settings for both Panopto and Zoom to help manage and optimize your content storage.

Panopto

Retention

Plan

Overview

To ensure efficient use of storage space, Panopto's retention policy is based on content viewing activity.

Retention Policy

Details

  • Delete Content if Not Viewed in Over 3 Years: Any content that has not been viewed within the last three years will be deleted.
  • Recycle Bin: Deleted content will be moved to the recycle bin, where it will remain for 90 days.
    • Permanent Deletion: After 90 days in the recycle bin, content will be permanently deleted.

  • Custom Archiving Policy: Archived videos will not be deleted, ensuring access to videos that are not frequently used but still needed.

    • Zoom

    Retention Plan

    Overview

    Zoom's retention policy helps manage cloud storage by automatically handling old recordings.

    • Retention
    Policy Details
    • Retention Period: Recordings are retained for 365 days3 years after creation.
    • Post-Retention Process:
      • After 365 daysMove to Trash: After 3 years, recordings are moved to the Zoom cloud trash.
      • Trash Retention: Recordings remain in the cloud trash for 30 days.
        • You will receive an email notification 7 days prior to a recording being permanently deleted. 
      • Permanent Deletion: After 30 days in the trash, recordings are permanently deleted.
        • Trash can be accessed in the upper right corner of the Recordings page in Zoom (assuming there are items in the trash)


    Info

    To download Zoom cloud recordings that you wish to keep:

    • On the Recordings page, click the more option Image Added.
      Additional options will appear. 
    • Click Download.

      

    Conclusion

    Implementing these retention policies settings will help optimize storage usage and ensure that important content is retained while freeing up space from outdated and unused materials. For any questions or further customization of these policies, please contact the ITS Help Desk.

    FAQs

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    FAQs

    Expand
    titleWhy are there restrictions on how long videos can be stored?

    Zoom has storage quotas. Enforcing retention policies helps ensure storage is shared equitably among users, preventing any single user or department from consuming excessive storage space. This also promotes efficient use of resources, ensuring that important and frequently accessed content remains available while removing outdated and unused videos.

    Expand
    titleI need to save a recording. Where should I store it?

    The best place to store your recordings is in Google Drive. 

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