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When transferring credentials between countries, documents may require authentication or an Apostille. An Apostille is an additional form of authentication given to a notarized document to certify that the document is a true, i.e., exact, copy of the original. The University of West Florida Office of the Registrar provides notarization of transcripts, diplomas and syllabi needed by students for this process. These are considered Specialty Services. Please follow the link provided and read all information thoroughly. Please Note: Before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required. |
Instructions
Please follow the steps below for the Apostille process:
Step 1:
Send a written letter to the Office of the Registrar, 11000 University Parkway, Pensacola, FL 32514 or via email through your student email account to registrar@uwf.edu requesting the notarization of academic student documents to be used for the an Apostille as listed below:
--Official Student Transcript
--Diploma/Degree
--Course Descriptions and or Syllabi
The letter must include your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. You may also choose to pick-up your documents or authorize someone to pick the document up for you; a photo id is required for pick-up. You may also choose to have your documents mailed to the address you indicate by providing a mailing label. All such information should be included in your signed, written request.
Step 2:
Please email cbohlman@uwf.edu to request your notarized official transcript. Upon receipt of your approval, a $10.00 transcript fee and $1.00 notarization fee will be charged to your student CashNet account. Once you have completed your payment for your notarized transcript order, please notify our office via the email address included above, cbohlman@uwf.edu.
You may choose to pick up your documents or designate someone other than yourself to pick them up if you would prefer. The person picking up will need to present a photo ID. When your documents are completed, we will notify you that they are available for pick-up in Argo Central, Building 18.
You also have the option to choose to have your documents mailed to the address you indicate in your letter. Please follow the links provided for the different delivery methods we have available on campus: UPS, Fed Ex and USPS. You may email us the shipping label which would allow us to send your documentation to the address you indicate immediately upon completion of your documentation requests.
Step 3:
If a diploma is needed, you will need to complete a Request for Replacement Diploma Form through the Parchment.com online site. There is a $10.00 diploma fee and a $3.00 shipping fee per replacement diploma. An additional $1.00 charge with your order per diploma will be charged for notarization. The graduation coordinator will then process the request and submit the document for notarization.
Step 4:
--Course descriptions can be found in the catalog through the current and previous editions link.
--Syllabi for courses completed during the Fall 2014 term to present may be found through your MyUWF student app "My Classes" by clicking on the "Detail" button.
--Syllabi for courses taken prior to the Fall 2014 term may be requested from the Office of the Registrar. Charges will vary depending on the the number of pages printed and retrieval time. The Office of the Registrar will provide an invoice for your review, approval and payment before services are rendered. Payment may be made through your CashNet student account.
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Instructions
Please see below for more information regarding the Specialty Service of retrieval and notarization of documentation requested for the Apostille process:
Step 1: Log into MyUWF.
If you are unable to log in to MyUWF, please see Can't Access MyUWF. Follow the directions until successfully logged in.
Step 2 - Type "Documentation Request for Apostille" in the search bar found at the top right-hand corner of the page.
Step 3: Click on the "Documentation Request for Apostille" link (seen in the screenshot above). Complete the form as instructed in each section.
(Please Note: As mentioned previously, before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.)
Step 4: A Student Service Representative will contact you concerning the next steps in the process.
This will include a detailed invoice outlining all associated fees for the documentation and notarization requested. For more information on fees, you may visit our Specialty Services webpage.
Step 5: Once your approval of the charges outlined has been received, the total charges will be assessed to your CashNet account enabling you to complete your payment online at your earliest convenience.
Please notify our office via email when payment has been completed. Retrieval and processing of your documentation will begin at that time. Please allow us 4 to 6 weeks to complete your request.
Step 6: After obtaining all documents
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Step 5:
Once all documents have been obtained, the Registrar's Office will complete the requested services and notarize all documentation as indicated on your form submission.
Step 7: You will notarization of all documentation requested. Please notify us if a letter is needed by the country of origin outlining all documents enclosed in your completed packet. You will then be notified when the process has been completed and your documents are ready for pick - up or mail delivery as specified by you in your original written request.
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on your form request submission.