Overview
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When transferring credentials between countries, documents may require authentication |
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Below you will find the steps to request this Apostille process.
Instructions
Please follow the steps below to request the Apostille process:
Step 1:
Send a written letter requesting the authentication (Apostille) of academic student documents as listed below:
--Official Student Transcript
--Diploma/Degree
--Course Descriptions and or Syllabi
The letter must include the your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. We will only mail within the United States.
You may also choose to pick-up your documents or authorize someone to pick the document up for you. All such information should be included in your signed, written request.
Step 2:
The student must submit a transcript request through the Credentials online site where transcript fee of $10.00 will be charged. Print when completed and send a notarization request via email to the Business Manager, Cindy Harigel or the Office Assistant, Whitney Duffy. Once notarized, hold for mailing until all documents requested by the student have been completed in like manner.
Step 3:
If a diploma is requested, the student must complete a Request for Replacement Diploma Form and mail it the Office of the Registrar with the $10.00 fee included. The graduation coordinator will then process the request and complete the notarization process in the manner outlined in Step 2.
Step 3:
All course descriptions or syllabi should be provided by the student. Once received in our office, we will request notarization of the documents as outlined previously. Only the top page will need to be notarized on both the course descriptions or syllabi.
--Course descriptions can be found in the catalog through the current and previous editions link.
--If the syllabus is needed for a course the student has taken, the student will need to contact the department for this information.
Step 4:
After all documents requested by the student have been completed and notarized, the Registrar's Office will write a letter outlining the documents contained in the envelope and certify they have been notarized by the University of West Florida Registrar's Office. This will include the signature and seal of the Registrar. Print on letterhead with all contact information for the Registrar's Office provided.
Step 5:
Notify the student that all documents have been completed and deliver in the manner specified by the student in their written request.
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FAQs
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or an Apostille. An Apostille is an additional form of authentication given to a notarized document to certify that the document is a true, i.e., exact, copy of the original. The University of West Florida Office of the Registrar provides notarization of transcripts, diplomas and syllabi needed by students for this process. These are considered Specialty Services. Please follow the link provided and read all information thoroughly. Please Note: Before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.
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Instructions
Please see below for more information regarding the Specialty Service of retrieval and notarization of documentation requested for the Apostille process:
Step 1: Log into MyUWF.
If you are unable to log in to MyUWF, please see Can't Access MyUWF. Follow the directions until successfully logged in.
Step 2 - Type "Documentation Request for Apostille" in the search bar found at the top right-hand corner of the page.
Step 3: Click on the "Documentation Request for Apostille" link (seen in the screenshot above). Complete the form as instructed in each section.
(Please Note: As mentioned previously, before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.)
Step 4: A Student Service Representative will contact you concerning the next steps in the process.
This will include a detailed invoice outlining all associated fees for the documentation and notarization requested. For more information on fees, you may visit our Specialty Services webpage.
Step 5: Once your approval of the charges outlined has been received, the total charges will be assessed to your CashNet account enabling you to complete your payment online at your earliest convenience.
Please notify our office via email when payment has been completed. Retrieval and processing of your documentation will begin at that time. Please allow us 4 to 6 weeks to complete your request.
Step 6: After obtaining all documents, the Registrar's Office will complete the requested services and notarize all documentation as indicated on your form submission.
Step 7: You will be notified when the process has been completed and your documents are ready for pick up or mail delivery as specified on your form request submission.
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