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Comment: Updated recording to correctly show we no longer have the option to record in Google Meets

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CategoriesGoogle Meet
WebEx (Cisco)
Zoom
Optimal Use
  • Team meetings
  • one-on-one meetings
  • Interviews
  • Hosting webinars
  • Team meetings
  • one-on-one meetings
  • Classroom video-conferences
  • Hosting webinars
  • Team meetings
  • one-on-one meetings
  • Classroom video-conferences
    • (with breakout room ability)
    • Hosting webinars
    Recording
    (tick) (free only through September 30th)
    (error)(tick)
    (tick)
    Screen Sharing

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    only one person at a time

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    • only one person at a time

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    • Simultaneous screen-share
    • Annotation of screen sharing
    Accessibility

    (tick)

    • Auto
    captioning

    (warning)

    Auto captioning
  • Although WebEx recently acquired some AI technology that allows auto captioning, we in ITS couldn't get this feature to work in our internal testing.
  • We can only confirm that manual captions work in WebEx, which means someone has to type what's being said during a WebEx session.
    • -captioning

    (tick)

    • Transcription on previously recorded sessions
    • AI Auto-captioning
    Mobile App
    (tick)
    (tick)(tick)
    Integrated Scheduling with Google Calendar
    (tick)
    (tick)
    via add-on

    (tick)

    • via add-on
    Max Participants

    Meetings: 100

    Webinars: 10K
    (live streaming)

    Meetings:

     1KWebinars:

     

    3KMeetings: 

    300

    Webinars: 100, 500, and 1000 participant licenses available upon request.

    Who can host?
    • Employees
    • Students
    Employees
    • Employees
    • Students
    Who can attend?
    Anyone
    • Anyone
    • Anyone
    System Requirementshttps://support.google.com/a/users/answer/7317473
    https://help.webex.com/en-us/nk90t65/System-Requirements-for-Cisco-Webex-Teams
    https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux
    Additional Features
    • Chat w/ all participants (only)
    • Spotlight a speaker
    • Pin a speaker
    • Break out sessions (up to 100 w/ up to 100 participants)
    • Waiting room
    • Breakout rooms
    • Meeting polls
    • Chat w/ specific roles
    • Shared whiteboard
    • Q&A in webinar
    • Spotlight video
    • Pin a speaker
    Canvas Integration(error)

    (tick)

    The Canvas-Zoom LTI integration allows instructors to schedule and manage online class meetings with their students. Students can join a scheduled Zoom meeting directly from the Canvas Zoom interface.  Zoom meetings scheduled from within a Canvas course will automatically appear on the course Calendar, as well as send an email notification to students. See more details on the Teaching with Zoom page. 

    Security Considerations

    Considered secure:

    https://support.google.com/a/answer/7582940?hl=en

    Generally considered secure:

    Recent high-visibility patches for vulnerabilities
    https://threatpost.com/high-severity-cisco-webex-flaws-fixed/153462/

    Security whitepaper
    https://www.cisco.com/c/dam/en/us/td/docs/voice_ip_comm/cloudCollaboration/spark/esp/cisco-spark-security-white-paper.pdf

    Considered secure:

    https://zoom.us/docs/en-us/privacy-and-security.html

    View file
    nameSafer_Zoom_Meetings2020.pdf
    height250

    Recent high-visibility security issues:

    • Security flaws in the desktop clients
    • Security flaws in encryption and recordings
    • Security flaws in default methods of inviting/setup of meetings

    ITS Recommendation: Ensure you are using the latest desktop client possible and make sure you keep this client software updated at all times. Zoom, as the current leading videoconferencing platform is the target of most hacking attempts.

    Sources:

    https://www.bloomberg.com/news/articles/2020-04-08/zoom-sued-for-securities-fraud-over-privacy-security-flaws

    https://tidbits.com/2020/04/03/every-zoom-security-and-privacy-flaw-so-far-and-what-you-can-do-to-protect-yourself/

    https://mashable.com/article/zoom-vulnerability-windows-passwords/

    https://citizenlab.ca/2020/04/move-fast-roll-your-own-crypto-a-quick-look-at-the-confidentiality-of-zoom-meetings/

    https://www.fbi.gov/contact-us/field-offices/boston/news/press-releases/fbi-warns-of-teleconferencing-and-online-classroom-hijacking-during-covid-19-pandemic




    Additional NotesUWF is site-licensed for this softwareUWF is site-licensed for this software

    Additional information from the NSA:

    ...