Overview
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When transferring credentials between countries, documents may require authentication or |
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an Apostille. An Apostille is an additional form of authentication given to a notarized document to certify that the document is a true, i.e., exact, copy of the original. The University of West Florida Office of the Registrar provides notarization of transcripts, diplomas and syllabi needed by students for this process. These are considered Specialty Services. Please follow the link provided and read all information thoroughly. Please Note: Before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.
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Instructions
Please see below for more information regarding the Specialty Service of retrieval and notarization of documentation requested for the Apostille process:
Step 1: Log into MyUWF.
If you are unable to log in to MyUWF, please see Can't Access MyUWF. Follow the directions until successfully logged in.
Step 2 - Type "Documentation Request for Apostille" in the search bar found at the top right-hand corner of the page.
Step 3: Click on the "Documentation Request for Apostille" link (seen in the screenshot above). Complete the form as instructed in each section.
(Please Note: As mentioned previously, before requesting notarization, please check with the agency requesting your documents to determine what level of verification is required.)
Step 4: A Student Service Representative will contact you concerning the next steps in the process.
This will include a detailed invoice outlining all associated fees for the documentation and notarization requested. For more information on fees, you may visit our Specialty Services webpage.
Step 5: Once your approval of the charges outlined has been received, the total charges will be assessed to your CashNet account enabling you to complete your payment online at your earliest convenience.
Please notify our office via email when payment has been completed. Retrieval and processing of your documentation will begin at that time. Please allow us 4 to 6 weeks to complete your request.
Step 6: After obtaining all documents, the Registrar's Office will complete the requested services and notarize all documentation as indicated on your form submission.
Step 7: You will be notified when
Instructions
Please follow the steps below for the Apostille process:
Step 1:
Send a written letter requesting the authentication (Apostille) of academic student documents as listed below:
--Official Student Transcript
--Diploma/Degree
--Course Descriptions and or Syllabi
The letter must include the your full name at the time of graduation, term of graduation, current contact information and where the items will need to be mailed to upon completion. We will only mail within the United States.
You may also choose to pick-up your documents or authorize someone to pick the document up for you; photo id is required for pick-up. All such information should be included in your signed, written request.
Step 2:
Submit a transcript request through the Credentials online site. There will be a $10.00 transcript fee charged. When ordering your transcript via Credentials, be sure to select the pickup option during the online ordering process. You will have the opportunity to designate someone other than yourself if you are unable to pick up your documents. The person picking up will have to present a photo ID.
Step 3:
If a diploma is needed, you will need to complete a Request for Replacement Diploma Form and mail it the Office of the Registrar with the $10.00 fee included. The graduation coordinator will then process the request..
Step 4:
If course descriptions or syllabi are needed, your may access this information at the links provided below. Please mail or bring to the Registrar's Office, 11000 University Parkway, Building 18, Pensacola, FL 32514. Once received in our office, we will authenticate the documents as outlined previously. Only the top page will will be notarized on both the course descriptions or syllabi. If all pages are required to be notarized, please specify in your written request.
--Course descriptions can be found in the catalog through the current and previous editions link.
--Syllabi must be requested from the department.
Step 5:
Once all documents have been received, the Registrar's Office will initiate the apostille process and include a letter outlining the documents and their authentication. You will then be notified the process has been completed and your documents are ready for pick - up or mail delivery as you specified in on your original written form request .
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submission.