Students withdrawing from courses may submit mitigating circumstance for the withdrawal which would be reported to the VA. Mitigating Circumstances are circumstances beyond the students control that prevent the student from continuing in school or that cause the student to reduce credits. Documentation is required.
Examples are:
- An illness or death in the student’s immediate family.
- An illness or injury afflicting the student during the enrollment period.
- An unavoidable change in the student’s conditions of employment.
- An unavoidable geographical transfer resulting from the student’s employment.
- Immediate family or financial obligations beyond the control of the claimant that require him or her to suspend pursuit of the program of education to obtain employment.
- Discontinuance of the course by the school.
- Unanticipated active military service, including active duty for training.
- Unanticipated difficulties with childcare arrangements the student made for the period during which he or she is attending classes.
Be advised, that even if mitigating circumstances are provided, you will still have a debt with UWF. You will also need to submit a fee appeal with UWF which is a separate process.
For any assistance on the withdrawal or questions regarding withdrawal contact our Mentor Coordinator at 850-474-2550 or email them at militaryadvisor@uwf.edu.
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Our Mentor Coordinator will create a Jira ticket which will be sent to your student email. This withdrawal ticket will provide instructions on how to submit for mitigating circumstances. If we do not hear from you, we will process the withdrawal without mitigating circumstances. In this case, the VA will send you a letter regarding your withdrawal and any debt. This letter will provide instructions on how to provide mitigating circumstances to the VA. Students may still submit mitigating circumstances to our Mentor Coordinator even if we have already processed the withdrawal, we can submit mitigating circumstances to the VA on your behalf. Example of Jira ticket email: "VET" "Term date" |
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If mitigating circumstances were approved, the VA will only cover tuition and fees up until the date of the withdrawal. The remaining fees will be your responsibility to cover. A fee appeal with UWF will also need to be completed for any debt with UWF. Another reason for a debt with UWF, may be the VA not approving of the mitigating circumstances. Contactour Mentor Coordinator at 850-474-2550 or email them at militaryadvisor@uwf.edu so we may look into your account. |
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The submission of a fee appeal does not guarantee approval. In addition, the submission of an appeal does not extend the due date for outstanding tuition and fees or other charges while awaiting a decision by the Fee Appeals Committee. Charges not paid by the due date will be assessed the late payment fee. All appeals must be submitted in writing or by email utilizing the Fee Appeal Form in MyUWF:
The appeal form with supporting documentation should be submitted to Student Accounts in Building 20E or emailed to feeappeal@uwf.edu. NOTE: Failure to provide adequate supporting documentation will result in a delay in reviewing the appeal. An appeal for a refund of tuition and fees requires that the student be officially withdrawn from the course(s) prior to being reviewed by the Fee Appeals Committee. Students may also contact our office for assistance in completing and submitting the Fee Appeal Form by connecting with our Mentor Coordinator at 850-474-2550 or email them at militaryadvisor@uwf.edu. |
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Student's looking to submit a Medical Withdrawal may follow this link for instructions: https://uwf.edu/academic-engagement-and-student-affairs/departments/dean-of-students/care-services/students/student-medical-withdrawal/ Select 'Submit a Medical Withdraw' and follow the prompts:
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Students looking to submit a late drop may follow this link for instructions: Requesting a Schedule Adjustment Our Mentor Coordinator is available for guidance on how to complete this form, contact our office at at 850-474-2550 or email them at militaryadvisor@uwf.edu |
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Six-Credit Hour ExclusionIf this is your first time ever withdrawing while using VA Education benefits the VA automatically grants mitigating circumstances for up to 6 credits the first time a student reduces or terminates and mitigating circumstances must be considered. This automatic grant is called the 6-Credit Hour Exclusion. The exclusion is a one-time grant made the first-time mitigating circumstances must be considered for the student. Up to 6 credits can be excluded if the student has been awarded benefits for the credit.
Important Note: The 6-Credit Hour Exclusion cannot be granted if the student completes the term and receives non-punitive grades. Be advised, even if you are granted the six-credit hour exclusion you may still have a debt with UWF. The VA will only cover tuition and fees up until the date of the withdrawal. The remaining fees will be your responsibility to cover. A fee appeal with UWF will also need to be completed for any debt with UWF. |
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Before dropping courses ensure to meet with our Mentor Coordinator to go over implications of your withdrawal while using VA Benefits. Our Mentor Coordinator is available for guidance on withdrawing and impacts it will have with your VA Benefits along with scholarships, contact our office at at 850-474-2550 or email them at militaryadvisor@uwf.edu Students looking to drop their courses after/add drop may follow this link for step by step instructions: Withdrawing After Drop/Add |
The Edith Nourse Rogers Science Technology Engineering Math (STEM) Scholarship allows eligible Veterans using the Post-9/11 GI Bill or dependents using the Fry Scholarship to get added benefits. This scholarship provides up to 9 months (or $30,000) of benefits for training in high-demand fields. Read more on eligibility requirements here: https://www.va.gov/education/other-va-education-benefits/stem-scholarship/
Find approved fields of study for the STEM Scholarship here: https://www.va.gov/resources/approved-fields-of-study-for-the-stem-scholarship/
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Applying for VA STEM Scholarship You can apply online via VA Form 22-10203 (if you have already applied skip this step) When applying for the Rogers STEM Scholarship you scroll to the bottom of the page from the link above provided and start your application without signing in. If you do not sign in, you must complete your application as it will not save any progress. You may first create an ID.me or Login.gov account. Logging in will save your application progress.
Save a copy of the confirmation page and email it to us at mvrc@uwf.edu. |
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Certificate of Eligibility (COE) You will receive this document in the mail a few months after completing the application. We will need a copy for our records. Please send it to mvrc@uwf.edu. |
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Register for Courses Meet with your academic advisor to get registered for classes. Ensure to register for courses listed under the approved program listed in your COE. After registering for classes, you will need to upgrade your MYUWF account to full access. To do this, type My account in your search bar on my.uwf.edu account. Click on Upgrade. This can be done at least 2 hours after registering for classes. Once the account has been updated, click the log-out button. Once you log back into your account, you will have full access. For additional information on this, go to: https://confluence.uwf.edu/display/public/Upgrading+your+MyUWF+account+to+a+full-access+ArgoNet+account |
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VA Enrollment Certification Form (ECF) You will need to fill the ECF out through your my.uwf.edu account after you have registered for classes. The ECF must be completed every semester and whenever your class schedule changes. To locate the form, type VA Enrollment Certification Form (ECF) in the search bar of your my.uwf.edu account. We cannot submit your certification to the VA until we receive this form from you. |
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Monthly Enrollment Verification All Chapter 33 students are required to verify their enrollment with the VA at the end of each month to continue receiving your Monthly Housing Allowance (MHA). This can be done by calling GI Bill Customer Service monthly via email or text. The VA strongly recommends using text messaging as a simple, quick, and safe option for verifying enrollment to receive your MHA uninterrupted. When your enrollment is processed, you will receive the following text message, "Post 9/11 GI Bill housing and kicker payments now require monthly enrollment verification. Would you like to submit yours via text? Please reply Yes or No." The text will come from a number with an (855) area code. Reply "YES" to opt into text message verification. The text message link will expire 14 days after receipt. On the last day of each month, you will receive a text message requesting enrollment verification for that month. Reply YES to verify your enrollment if your classes have not changed. If they have changed and you are no longer enrolled in the amount of credits the recording states, contact the MVRC to update your records. If you respond NO for text messaging verification and have a valid email address on file, you will be opted into email verification. On the last day of the month, you will receive an email requesting enrollment verification for that month. Select YES; my enrollment is the same to verify your enrollment. If you fail to verify for two consecutive months, your MHA will be placed on hold. You need to contact GI Bill customer service (1-888-442-4551 ) to verify your enrollment and release your payments. Read more on verifying your enrollment here: https://www.va.gov/education/verify-school-enrollment/ If you didn't receive the text message/ email or accidentally deleted it and would like to opt into text verification, please call the Education Service Center at 1-888-442-4551 to opt-in for text messaging. When you call, do NOT press 1; wait on line to speak to a representative. |
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Post 9/11 GI Bill (Chapter 33) Pay rates
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