Overview
After creating a native Google Group, you may have to add new members. You can change the roles of these new members, so that they can adjust the group membership and the roles of the other members.
Instructions
Getting to your native Google Group's "Settings" page
Additional settings
You must first navigate to your native Google Group's Settings page before configuring the additional settings detailed on this Confluence page. Owners of native Google Groups should review all settings listed on this page.
Step 1
Log in to Gmail.com with the account that owns the Google Group.
Step 2
Go to the Google Groups app. Click More to find the Google Groups app, if necessary.
Step 3
You should already be in the My groups section. Search for the group you want to change. Click the settings icon.
You should see your group's name on the left-hand side, with several setting underneath.
Configuring a Google Group for multiple domains/organizations
Enable this setting if you want UWF students and employees, or non-UWF users in your native Google Group.
Step 1
Go to the Groups settings section, and scroll down until you see Allow external members. Click On.
Step 2
Click Save changes.
Inviting members
Step 1
Click Members.
Step 2
Click Add members.
Step 3
| If you choose to invite members | If you choose to add members directly |
|---|---|
|
* Visit Set who can view, post, & moderate to see the roles members can have in a Google Group. ** Visit Manage your subscriptions & global settings to see the subscription options. |
Changing one member's role, subscription frequency, and posting permissions
Step 1
Click Members.
Step 2
Click the drop-down menus to change a member's role, subscription frequency, and posting permissions. The updates are saved after each change you make.
Changing multiple members' roles, subscription frequencies, and posting permissions
Step 1
Click Members.
Step 2
| To change all members in the group... | To change some of the members in the group... |
|---|---|
Check the box at the top left of the list, then pick the settings you'd like to change.
| Click the user's avatar, to change that avatar to a checked box. Then pick the settings you'd like to change.
|
Setting member privacy
Step 1
Click Member privacy. Ensure that these settings are configured to meet your specifications.
Step 2
Click Save changes.
Setting posting policies
Configure these settings to choose how your members can post content to your group.
In most cases, you should at least enable Allow Email Posting, so that members can simply reply to the native Google Group emails they receive.
Step 1
Click Posting policies. Review and change these settings to fit your needs.
Step 2
Click Save changes.
Setting email options
Step 1
Click Email options. Review and change these settings to fit your needs.
Step 2
Click Save changes.
Removing (or banning) members
- Members that are removed from the group may be able to rejoin easily.
- Members that are banned are placed on a banned list. The group owners must remove the banned members from the banned list before they can rejoin the group.
Step 1
Click Members.
Step 2
Select the members you want to remove (or ban).
Click the Remove member button (or the Ban member button).
Step 3
Click OK.
Deleting a native Google Group
Deleting a native Google Group is permanent and cannot be reversed.
Step 1
Click Delete group on the left-hand side, and then the red Delete group button on the right-hand side.
Step 2
Click OK.
