Overview

Having antivirus protection and strong passwords isn't all that users need to protect their computers.  Their offices must also be secure too.  If their offices aren't secured, then any data stored on their machines is still compromised. 

There are a number of simple tips that employees can follow to protect their offices.  Students can also apply these simple tips when securing their residences.

Tips

Limiting access to the office

The only people who should be in an office are those who are employed and working, or have a business reason for being there.  By limiting who has access to your office, you reduce the chances of unauthorized person taking advantage of any devices or data they find.

Limiting access to office keys

The only people who should have office keys are those who need them to complete critical job functions.  

Keys should never be left out in the open on desks and tables.  Keys should not be left inside desks, unless those desks have locks.

Handing paperwork

No paperwork with sensitive information should be left unattended on desks.  Ideally, if this information has to be printed and left unattended, it should be in a locked office, drawer, desk, or file cabinet.

Locking devices

When computers, laptops, tablets, and smartphones are left unattended – even for a minute – they should be locked.  This way, anyone who attempts to access these devices would need to enter a password or passcode first.

Locking Windows and Mac machines are very easy with keyboard shortcuts.

Locking offices

Offices should never been left unattended and unlocked.

Doors that lock automatically should never be propped open.

See Protecting yourself against social engineering attacks for additional details.