Overview

Employees who have officially retired from UWF (or have been awarded Faculty Emeritus status) are eligible to keep an active guest ArgoNet account after retiring from the University.


Instructions

  • Eligible retirees must submit an ITS Support Center request in order to keep an active guest account. 
  • After ITS has confirmed that an employee has officially retired from UWF:

    • ITS will convert the ArgoNet account to a "guest" status which will provide access only to UWF Gmail and MyUWF. 

    • ALL other services are removed when UWF employment ends.

FAQs

Human Resources enters the appropriate code in the system to indicate when an employee is an official UWF retiree.


Only UWF Gmail and MyUWF login will be available with a retiree guest ArgoNet account. All other services, including but not limited to home/web drives, Office 365, and access to log in to campus computers, are removed when UWF employment ends.


When ITS learns of the death of a retired employee, the ArgoNet will be immediately deleted.


If a family member requests access to the account:

  • ITS will request reasonable documentation to show the family member is indeed authorized to obtain access to the account. (e.g., photo ID along with documentation that proves the person's relationship to the retiree)
  • After verifying the identity of the family member, ITS will send formal correspondence to the family member to obtain their agreement that:
    • they will only use the account for the purposes of finalizing the deceased retiree's affairs
    • they will not use the account to represent themselves as the deceased retiree
    • they understand the account will remain open for only 10 days, at which time it will automatically be deleted without further notice
  • ITS would then share the password of the account with the family member and set the account for automatic deletion in 10 days






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Made with BPL Procedure Template v.1.2 02/02/2017 See the "Creating a new business procedure " procedure for step-by-step instructions on how to use this template!