Cutover Information

The University of West Florida is transitioning campus telecommunications services from our legacy phone systems to Zoom Phone today.

UWF has officially migrated over to Zoom Phone! All UWF number porting is complete. You should now have access to your assigned line via the Zoom Workplace application.

The ITS Help Desk is also available to assist at (850) 474-2075 or via email at helpdesk@uwf.edu.


Zoom Phone Transition Day FAQs


Ensure that you have installed and signed in to the Zoom Workplace application using your UWF credentials. If you have been assigned a desk phone or headset, verify that it is connected and functioning properly. For setup instructions, training materials, and information about using Zoom Phone on your computer, mobile device, or desk phone, visit Getting Started with Zoom Phone.

Phone number migrations will begin on Tuesday, June 16 at approximately 10:30am CT. Most users will experience little to no interruption in service; however, brief service interruptions may occur while numbers are being ported.

No. The way you make and receive calls may be changing, but your previously assigned phone number remains the same.

No problem. Active calls will not disconnect during the cutover. Once that call ends, any new incoming calls will begin ringing through Zoom Phone.

First, sign out of and back into the Zoom Workplace application. If the issue persists, restart your computer and verify that you have an internet connection. If you continue to experience problems, join the live support session or contact the ITS Help Desk.

Yes. A headset is not required to use Zoom Phone. You can make and receive calls using your workstation as long as your computer has a functioning speaker and microphone. You may also use the Zoom Workplace mobile application on your personal phone.

Yes. You can install the Zoom Workplace mobile application on your smartphone or tablet and sign in using your UWF account to make and receive calls.

Users will need to save any voicemail messages they wish to retain prior to the migration. If you would like to remotely check your voicemails in the legacy system, please dial 850-473-7898. When prompted enter your ID (your 4 digit campus extension) followed by # and your voicemail PIN then #.

Field teams will be working across campus throughout the day to remove old phones as quickly as possible after we’ve received word the migration has occurred.

Your Department POC is your best first point of contact. Please refer to the resources linked at the bottom of this Confluence page for additional resources and support.

For the cutover day, ITS will host a live support session on Tuesday, June 16th from 9:30am to 4:00pm CT to assist with migration-related issues. You may also contact the ITS Help Desk at (850) 474-2075 or helpdesk@uwf.edu during normal business hours.

We Visited Your Office for the Zoom Phone Transition


The Zoom Phone team may have visited your office while you were away to prepare for UWF's transition to Zoom Phone:

Before June 16: Continue using your current phone.
Starting June 16: Use Zoom Phone.

If you found a Zoom Phone calling card in your office, find the picture below that best matches your situation.

<span style="font-family: 'Cabin', sans-serif;font-size: 18px;"><b>I have BOTH an old phone and a new Zoom desk phone.</b></span>

Good news! Your new Zoom desk phone is set up and ready for June 16.

Keep using your current phone until June 16. Starting June 16, you'll use your new Zoom desk phone with the same university phone number.

What should I do?

Before June 16

  • Continue using your current phone
  • Set up your voicemail on your new Zoom desk phone
  • Familiarize yourself with your new Zoom desk phone

Starting June 16

  • Begin using your new Zoom desk phone
  • Your university phone number will automatically move to your new Zoom desk phone
  • Leave your old phone on your desk for collection


<span style="font-family: 'Cabin', sans-serif;font-size: 18px;"><b>My old phone is gone.</b></span>

Good news! Your university phone number will be moved to Zoom Phone. Starting June 16, you'll use the Zoom app on your computer or mobile device to make and receive calls using the same phone number.

What should I do?

  • Sign in to the Zoom app on your computer and/or mobile device
  • Set up your voicemail
  • Familiarize yourself with Zoom Phone
  • Beginning June 16, make and receive calls on Zoom Phone using your university phone number

If you were expecting a desk phone, contact your department's Zoom Phone Department POC (Point of Contact)



<span style="font-family: 'Cabin', sans-serif;font-size: 18px;"><b>I only have a new Zoom desk phone.</b></span>

Good news! Your new Zoom desk phone may be ready to use.

Your university phone number has likely already been moved to Zoom Phone, which is why your old phone is no longer present. You should be able to use your new Zoom desk phone immediately with the same university phone number (or on June 16th).

If you are a new employee, welcome! Your Zoom desk phone should already be ready to use.

What should I do? 

  • Complete any remaining Zoom Phone setup tasks such as setting up your voicemail
  • Familiarize yourself with your new Zoom desk phone
  • Begin using your Zoom desk phone
<span style="font-family: 'Cabin', sans-serif;font-size: 18px;"><b>I don't see my situation listed.</b></span>

If others in your area received calling cards and you did not, one of these is probably true:

  • You do not currently have a university phone

  • Your phone setup requires additional work

  • We were not able to access your office when we visited
  • There may be a delay in migrating your university phone number to Zoom

If you currently use a Siemens or Cisco phone, there’s still a good chance we’ll be visiting your area around June 16th.



Need Help Getting Ready?

For setup instructions, training materials, and information about using Zoom Phone on your computer, mobile device, or desk phone, visit Getting Started with Zoom Phone.

Other Helpful Links