Our Mentor Coordinator will reach out to you via email and provide instructions to submit mitigating circumstances. If we do not here from you, we will process the withdrawal without mitigating circumstances. In this case, the VA will reach out for mitigating circumstances. Students may still submit mitigating circumstances even if we have already processed the withdrawal, we can submit mitigating circumstances to the VA on your behalf. 

The VA will only cover tuition and fees up until the date of the withdrawal. The remaining fees will be your responsibility to cover. A fee appeal with UWF will also need to be completed for any debt with UWF. 

All appeals must be submitted in writing or by email utilizing the‌ Fee Appeal Form in MyUWF: 

The appeal form with supporting documentation should be submitted to Student Accounts in Building 20E or emailed to feeappeal@uwf.edu.

NOTE: Failure to provide adequate supporting documentation will result in a delay in reviewing the appeal. An appeal for a refund of tuition and fees requires that the student be officially withdrawn from the course(s) prior to being reviewed by the Fee Appeals Committee.

Students may also contact our office for assistance in completing and submitting the Fee Appeal Form by connecting with our Mentor Coordinator. 

Medical Withdrawals are processed by the Dean of Students. Students who may qualify for a medical withdraw should submit the Request for Medical Withdrawal and supporting documentation to the Dean of Students Office.

Per Withdrawing After Drop/Add:

Medical Withdrawal Process

To qualify for a medical withdrawal, the student is required to complete and submit the Request for Medical Withdrawal Form with supporting documentation to the Dean of Students office (DSO), Building 21/Room 130.

The DSO will review the documentation and determine whether the criteria for a medical withdrawal have been met. The student will receive email notification once the decision has been made. The medical withdrawal process normally takes 10 to 14 working days.

For specific information pertaining to require documentation and policies related to Medical Withdrawals, please see the Medical Withdrawal section in the Catalog.

Students looking to submit a late drop may follow this link for instructions: Requesting a Schedule Adjustment

Six-Credit Hour Exclusion 

If this is your first time ever withdrawing while using VA Education benefits the VA automatically grants mitigating circumstances for up to 6 credits the first time a student reduces or terminates and mitigating circumstances must be considered. This automatic grant is called the 6-Credit Hour Exclusion. The exclusion is a one-time grant made the first-time mitigating circumstances must be considered for the student. Up to 6 credits can be excluded if the student has been awarded benefits for the credit. 

• If the student withdraws from 3 credits, the exclusion will be granted for 3 credits and the student’s one-time exclusion is used.
• If the student withdraws from 12 credits, the exclusion will be granted for 6 credits, the student’s one-time exclusion is used, and the student must provide mitigating circumstances for the other 6 credits.

Important Note: The 6-Credit Hour Exclusion cannot be granted if the student completes the term and receives non-punitive grades.