Overview

Effective storage management is crucial for maintaining an organized and efficient digital environment. This article outlines the retention settings for both Panopto and Zoom to help manage and optimize your content storage.

Panopto Retention Plan

Overview

To ensure efficient use of storage space, Panopto's retention policy is based on content viewing activity.

Retention Policy Details

Delete Content if Not Viewed in Over 3 Years: Any content that has not been viewed within the last three years will be deleted.
Recycle Bin: Deleted content will be moved to the recycle bin, where it will remain for 90 days.
Permanent Deletion: After 90 days in the recycle bin, content will be permanently deleted.
Custom Archiving Policy: Archived videos will not be deleted, ensuring access to videos that are not frequently used but still needed.
- How to Archive a Video
- How to Restore Archived Content

Zoom Retention Plan

Overview

Zoom's retention policy helps manage cloud storage by automatically handling old recordings.

Retention Policy Details

Retention Period: Recordings are retained for 365 days.
Post-Retention Process:
- After 365 days, recordings are moved to the Zoom cloud trash.
- Recordings remain in the cloud trash for 30 days.
- After 30 days in the trash, recordings are permanently deleted.

Conclusion

Implementing these retention policies will help optimize storage usage and ensure that important content is retained while freeing up space from outdated and unused materials. For any questions or further customization of these policies, please contact the ITS Help Desk.

FAQs

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Both Zoom and Panopto have storage quotas. Enforcing retention policies helps ensure storage is shared equitably among users, preventing any single user or department from consuming excessive storage space. This also promotes efficient use of resources, ensuring that important and frequently accessed content remains available while removing outdated and unused videos.

The best place to store your recordings is in Google Drive.

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