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| Once you have completed the modifications requested by the IRB, you must Mark Revisions Complete to notify the IRB that they may continue the review of your application. To do so, go to the Designer page, located under the Project Administration menu on the left hand side. At the top of the page, you will see “This package is” followed by the lock status; the status will read “Unlocked – Revisions Pending” and the lock will be red. To Mark Revisions Complete, click the second link to the right of the Lock Status, “Mark Revisions Complete.” The lock will then turn green and read “Locked – Revisions Complete.” |
| Sharing a project in IRBNet gives others access to your research. There are three levels of access when sharing: Signature Only (Read): Users whose ONLY role is to sign off on project documentation should be granted "Read" access. Users with Read access can view project documentation, communicate with the project team and add their signature. NOTE: Read access should be provided to ALL IRB Liaisons. Write: Users that are granted "Write" access can view and edit project documents, collaborate with other users and add their signature, but MAY NOT grant access to other users, submit packages for review or perform any other administrative functions. Full: Users that are granted "Full" access can perform all functions without restriction. This includes editing project documents, sharing the project with other users, submitting document packages for review and deleting document packages. NOTE: ONLY Project Owners with day-to-day responsibility for the project should be granted Full access. Users with Full access will receive automatic email copies of all project notifications and alerts that are sent to the Project Owners. To share your project, find “Share My Project” under the Project Administration menu. Then, click the first blue link titled “share.” Select the University of West Florida as the organization. Then, at the bottom of the page you will see a search box to search for users by last name. If you cannot find a researcher, please see the next question. |
| If you cannot find someone within IRBNet, this means that they have not yet registered with IRBNet. Every member at the University of West Florida MUST have their own unique username and password. The IRB Office will not create a username/password for any member of our research community. If you have a co-investigator that is not part of the UWF system and their institution does not have access to IRBNet, they may create an account with IRBNet and select UWF as their institution as UWF is not charged for this. |
| To Sign a Project, go under the Project Administration menu and click “Sign This Package.” Then, in the drop down box next to your name, select your affiliation with the project (i.e. Principal Investigator, Co-Investigator, Department Representative) and click “sign” at the bottom of the screen. NOTE: You must be shared on the project in order to view the project and sign. |
| All students who are listed as principal investigators, must have a faculty advisor. You will list your faculty advisor as "additional personnel" in your application wizard and share your project with them so that they may review and sign your package. Your faculty advisor will be the UWF professor that will be guiding you through your human participant research and shares the responsibility for your participants' protection. If you are conducting a study as a part of your dissertation, it would be the chair of your committee. If your project was in relation to a course assignment, it is more than likely your course instructor is your faculty advisor. Faculty advisors are required to review and sign all packages their student submits. Unless otherwise unavailable for teaching, faculty advisors are strongly encouraged to attend any IRB meetings where their student's project will be reviewed. |
| To submit a project on IRBNet, find the Project Administration menu and click “Submit This Package.” Then, under Search for Organization, find the University of West Florida. Then, select your Submission Type (i.e., new project, amendment, continuing review) and any comments you wish to include. Finally, click “submit.” If your project still says "Work in Progress (Not Submitted)", that means your project has not been submitted to the IRB and the IRB office does not have access to it. |
| In the letter, it will have a bulleted list of items that you will need to address for approval. To make these changes, you will need to create a subsequent package in IRBNet (see video above). You will go into your current project and select, "Create a New Package". From there you will edit your files using the pencil icon, highlight the changes, and then sign and submit your package. For full board review projects that were "approved with conditions", with a modifications letter attached, your modifications can be reviewed in an expedited format and you will not have to attend the next IRB meeting. |
| If your project is expiring and you need more time to collect data or analyze identifiable data, you will want to create a subsequent package (see video above). You will go into your current approved project and select, "Create a New Package". From there you will download the "Continuing Review Form" from the dropdown document library in the Designer section of IRBNet. You will complete this form, attach your informed consent in use, and then sign and submit your package. Please note, if your project was originally reviewed via a full board meeting, you will want to submit your extension at least two weeks before the next IRB Meeting. The schedule of IRB meetings can be found at the UWF IRB website. |
| If you would like to make a change from your originally approved project, you will need to submit an amendment by submitting a subsequent package in IRBNet (see video above). You will go into your current approved project and select, "Create a New Package". From there you will download the "Amendment Form" from the dropdown document library in the Designer section of IRBNet. You will complete this form, update any of your files that will be affected, highlight the changes, and then sign and submit your package. Please note, if your project was originally reviewed via a full board meeting, you will want to submit your amendment at least two weeks before the next IRB Meeting. The schedule of IRB meetings can be found at the UWF IRB website. |
| The Messages & Alerts function, located at the bottom of the left side toolbar, presents a complete history for each individual protocol. Any messages that are sent between investigators or between investigators and the IRB office can be found here. If modifications are requested, a copy of the requested adjustments can also be found here. This is a useful tool in projects that have multiple team members to help keep track of the actions taken on your project. |
