Overview

After creating a native Google Group, you may have to add new members.  You can change the roles of these new members, so that they could also adjust the group membership and the roles of the other members.

Instructions

Getting to your native Google Group's "Settings" page


You'll have to get to your native Google Group's Settings page first, before configuring the additional settings detailed on this Confluence page.  We recommend that native Google Group owners review all the settings listed on this page.

Step 1

Log in to Gmail.com.  Be sure you're logging into the account that owns your Google Group.

Step 2

Go to the Google Groups app. Click More to find the Google Groups app, if necessary.

Step 3

You should already be in the My groups section.  Search for the group you're wanting to change.  Click the settings icon.

finding a group, clicking settings gear icon

You should see your groups name on the left-hand side, with a bunch of settings underneath

group name and settings on left-hand side


Configuring a Google Group for multiple domains/organizations



Step 1

Go to the Groups settings section, and scroll down until you see Allow external members.  Click On.

Step 2

Click Save changes.

Inviting members

Step 1

Click Members.

Step 2

Click Add members.

Step 3

If you choose to invite membersIf you choose to add members directly

initial membership settings for invitations

  1. Leave this switch gray.
  2. Enter the names or email addresses of the members you'd like to invite.
  3. Provide an invitation message.
  4. Click Create group.

initial membership settings

  1. Click this switch, to change it to blue.
  2. Enter the names or email addresses of the members* you want in your group.
  3. Enter the names or email addresses of the members you want to manage* your group.
  4. Enter the names or email addresses of the members you want to own* your group.
  5. Provide a welcome message.
  6. Choose the subscription option** for the group members.
    1. It's recommended to pick Each email.

* Visit Set who can view, post, & moderate to see the roles members can have in a Google Group.

** Visit Manage your subscriptions & global settings to see the subscription options.

Changing one member's role, subscription frequency, and posting permissions

Step 1

Click Members.

Step 2

Click the drop-down menus to change a member's role, subscription frequency, and posting permissions.  The updates are saved after each change you make.

Changing multiple members' roles, subscription frequencies, and posting permissions

Step 1

Click Members.

Step 2

To change all members in the group...To change some of the members in the group...

Check the box at the top left of the list, then pick the settings you'd like to change.

Click the user's avatar, to change that avatar to a checked box.  Then pick the settings you'd like to change.

Setting member privacy

Step 1

Click Member privacy.  Ensure that these settings are configured to meet your specifications.

Step 2

Click Save changes.

Setting posting policies

Step 1

Click 

Step 1

Click Settings >> Email options.

Step 2

Adjust these settings to fit your needs. You could leave these settings unchanged, if you wish.

Click Save.


Step 1

Click Information >> General Information.

Step 2

Check Allow posting by email, then Save.


Step 1

Click Members >> All members.

Step 2

Click the members you'd like to remove, then click Actions >> Remove from group.