Overview

In order to have students request, schedule, and/or drop in to tutoring sessions, the tutors need to have their availability set up in GradesFirst.

Writing Lab tutors will not set their availability in GradesFirst because the Writing Lab is not ready to use this feature.

Instructions

Step 1

Tutors can set their own availability, so long as they have the "Tutor" role. See Discovering which GradesFirst user roles you have.

Tutors with the "Tutor Manager" or "Tutor Administrator" user roles can set the availability of their staff. Insert link about how tutor admin can edit their staff's availability.

Make sure to have the following before continuing (the ACE coordinator will provide this information):

The days and times you should expect to work
The course you can tutor
The opening and closing dates of the ACE Lab for the semester in which you'll be tutoring.

These instructions will continue as if a tutor is creating his or her own availability.

Step 2

Go to uwf.gradesfirst.com.

Step 3

Click on the grey "Tutor Settings" tab.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 3.png

Step 4

Click on the grey "Edit Appointment Constraints" link.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 4.png

Step 5

Change the number in the "Hours in advance" field if you or your direct supervisor wants to set how late a student can schedule an appointment in GradesFirst.

ACE Lab Staff: Set this number to 12.

Change the "Default Appointment Length" menu if you or your direct supervisor wants to set a default appointment length.

ACE Lab Staff: Set this to 30 minutes.

Click the blue "Update Constraints" button to save the constraints you just set.

Click the blue "Hide Constraints" link to hide the Student Appointment Constraints menu.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 5.png

Step 6

Click the grey "Add Time" button.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 6.png

Step 7

Click the days you are available. Selected days will be bold, and non-selected days will be grey.

Example Scenario: Today is August 22, 2014, and Anita Bath is an ACE tutor who tutors General Physics I (PHY2053) on Mondays and Wednesdays from 10 AM to 2 PM, and on Tuesdays and Thursdays from 3 PM to 6 PM. She needs to create two different availabilities, one for her Monday/Wednesday schedule, and another for her Tuesday/Thursday schedule. The opening and closing dates of the ACE Lab for the upcoming fall term will be September 2, 2014 and December 5, 2014.

Let's create her Monday/Wednesday availability.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 7.png

Step 8

Click the grey "Appointments" button. Read link about how and why the ACE Lab handles drop-ins.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 8.png

Step 9

Click on the 'Duration" drop-down menu and select "A Range of Dates." Change the "Starting on" date to September 2, 2014, and the "Ending on" date to December 5, 2014.

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 9.png

Step 10

Click the "Location" drop-down menu and select "Academic Center for Excellence."

UWF Public Knowledge Base > Creating, copying, editing, and deleting your availability as a tutor in GradesFirst > step 10.png

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