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State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges or school districts are NOT eligible for a State Employee Tuition Fee Waiver. |
The State Employee Waiver program does not allow overrides into closed classes. If you are granted a capacity override for a closed class, you will be fee liable for the course. |
If a teacher has been issued a Florida Certificate of Participation form, they do not need to wait until drop/add to register for courses; this is a different program from the State Employee Tuition Waiver. This program may be referred to different ways. Some (typically teachers) refer to it as the Florida Certificate Participation Program, but UWF Auxiliary Services (Bldg. 20, Rm 151), who oversees the program at UWF, refers to it as the Intern Participation Program. They can register by their student status according to the dates in the Academic Calendar. Only matriculation fees are covered under the certificate. The student is liable for any outstanding fees by the fee payment deadline. Once the student's account is coded by the Cashier's Office, the remaining balance can be viewed and paid through MyUWF. Questions about this program should be referred to UWF Auxiliary Services at 850-474-3012. Registration issues may be addressed to the Office of the Registrar. |
♦ UWF employees using their Employee Tuition Fee Waiver SHOULD NOT follow the policy on this page but should instead contact Human Resources at 850-474-2694 or hr@uwf.edu. UWF employees can find more information on the UWF Perks site under Educational Opportunities. |
The following courses and programs are not covered by the state employee tuition fee waiver program: Programs: • Effective for students admitted Fall 2020 and forward: Self-supporting Online MBA (Master of Business Administration) and MSW (Master of Social Work) Programs. Courses: • Thesis |
Below are the step-by-step registration procedures specific to state employees wishing to use the State Employee Tuition Fee Waiver. Each instruction must be followed in order. If state waiver applicants do not follow the order of instructions, it may result to being tuition and fee liable. For policies that may affect your registration, please see the University Catalog.
Students must be admitted to the University of West Florida prior to registering. Apply online at http://uwf.edu/admissions.
Students that have been absent for three (3) consecutive semesters must submit another admission's application to reactivate their student status.
Students may contact the Controller's Office (controllers@uwf.edu) to verify employment eligibility with the State Employee Tuition Fee Waiver form.
Before registering for courses, it is the state waiver recipient's responsibility to know when class starts and if the waiver may apply.
When looking for course offerings, state waiver recipients must be aware of course attributes and number of credit hours in order to avoid any errors when applying for the State Employee Tuition Fee Waiver.
Starting Spring 2020: State Employee Tuition Fee Waiver students may now register during the third (3rd) week of registration. In order to avoid early registration, State Employee Tuition Fee Waiver registration group starts on the third (3rd) week of registration. |
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Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. The Registrar's Office will only accept the UWF State Employee Tuition Fee Waiver Form. If State Waiver recipients submit the State Employee Participation form, the form will be denied and the student will be asked to submit the correct form.
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State Employee Tuition Fee Waiver applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of classes.
The State Employee Waiver program does not allow overrides into closed classes (no seats available). If you are granted a capacity override for a closed class, you will be fee liable for the course. |
If the student makes a change to their schedule (i.e. adding another course), they MUST resubmit the State Waiver form. If the new course is in the previously submitted form, the student may resubmit the same form; if the new course is not mentioned in the previously submitted state waiver form, the student may submit an updated state waiver form. Example 1: a student registers for a course on time and submits the state waiver form on time. While still in the drop/add week, the student decides to change the course. The student registers for another class and drops the previously registered course. The student MUST resubmit a State Waiver form to the Registrar's Office indicating that there has been a change in schedule. This will alert the Controller's Office to add the Fee Waiver to the newly added course. Example 2: a student registers for two (2) courses on time and submits the state waiver form on time. The student thinks that the workload is too much, then they decide to drop one of the courses. The student does not have to notify the Registrar's Office of the Controller's Office or the drop. Example 3: a student is registered for two (2) courses and has the State Employee Tuition Fee Waiver applied for six (6) credit hours. If the student decides to withdraw one of the classes, the student won't be tuition and fee liable for the withdrawal; although, the Controller's office will still count the State Employee Waiver towards the withdrawn course. |
For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.
After course registration is completed, you may submit your State Employee Tuition Fee Waiver form to the Registrar's Office. There are three (3) different ways to submit the form:
After the form is submitted, the Registrar's Office will respond with an email stating that the form has been received.
If there are any errors on your form, a Registration Coordinator will reach out to you indicating the error(s) in the form.
Please allow two (2) to three (3) business days for processing. After your form is processed, it will be forwarded to the Controller's Office.
Students may review their fee assessment online by accessing MyUWF and using the CashNet app in the "Financial Resources" folder.
Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.
In order to register for classes, a student must be admitted to the University. Students who have not been enrolled for one year or more must re-apply for admission. State employees must meet current admission criteria and application deadlines. Students may apply online at http://uwf.edu/admissions. State employees must only register during the state employee registration period if requesting a waiver of tuition. |
Students may search for courses online using the Course Search app in MyUWF. The online course search lists courses which are offered in a specific semester or term. This service allows students to search for courses in a variety of ways, including by instructor, location, days and/or times, and campus. Course and reference numbers must match the course name(s) listed on the UWF State Employee Tuition Fee Waiver to ensure the appropriate fees are waived. |
Students will process their own registration beginning the first day of classes and all through the end of the drop/add period. Once the State Employee registration period begins, the Office of the Registrar will review submitted forms for registration compliance and remove any late registration fees. The Cashier's Office will verify employment and eligibility requirements and process tuition waivers. State Employee tuition fee waivers will be processed beginning the first day of classes through the end of the drop/add period. Please do not attempt to register prior to the State Employee registration dates or the waiver of tuition is not applicable. Starting Spring 2020: Students may register as soon as the third (3rd) week of registration. You may see the upcoming registration dates on our Academic Calendar. |
Each semester of participation, students must submit a new UWF State Employee Tuition Fee Waiver form after course registration. Students are responsible for outstanding fees for course(s), which do not match the authorized waiver form. In such cases, appropriate late registration fees and late payment fees will also be assessed. Approved alternate courses are encouraged and must be listed on the waiver form for consideration. Once the Office of the Registrar receives the State Employee Tuition Fee Waiver form, it will take 2-3 business days for processing. Then, the Office of the Registrar routes the form to the Cashier’s Office to apply the waiver. UWF will accept:
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Programs: • Effective for students admitted Fall 2020 and forward: Self-supporting Online MBA (Master of Business Administration) and MSW (Master of Social Work) Programs. Courses: • Thesis |
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Class schedules may be retrieved through the MyUWF Student Records folder. |
Students may review their account balance online by accessing MyUWF and using the Account Balance app in the Financial Resources folder. Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waiver applied. The fee system generally updates during the week of drop/add. |
The State Employee Tutition Fee Waiver program covers tuition only. Beginning Fall 2013, certain fees are not covered by the State Employee Tutition Fee Waiver program. Therefore, your account balance may include additional fees. Failure to pay your account balance by the drop/add week deadline may cause a late fee to be assessed and/or result in the cancellation of registration. |
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