Overview

This classroom is equipped as a point-to-point video-teleconferencing system (or VTC system). This system handles bi-directional video and audio transmission to/from UWF’s Pensacola and Fort Walton Beach campuses. This article provides an overview of the room's features, capabilities, and operation instructions.

Hardware Standards

Microphones

Wireless micro headset microphone
Ceiling-mounted array microphone
18" Lectern-mounted cardioid microphone

Audio playback devices

Classroom speakers
Wireless earbud headphones

Peripherals

Lectern PC
SMART Podium with pen
Crestron touch panel
Document camera
Blu-Ray player
Projector
Cisco video conference system
2 65" video conference displays

Instructions

Activating the System

Step 1

Touch the Crestron Touch Panel to wake system. Touch again on the Touch to Begin page.

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Step 2

Select Video Conference Mode to use VTC functionality. Otherwise, select Local Mode if utilizing room as a standard eClassroom.

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Step 3

Wait for system to initialize and bring you to the main interface page. The following should occur automatically:

Both displays at the front and back of the room should turn on.
The projector should turn on.
The projector screen should lower.

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Dialing a Room

Step 1

Select the room your course is paired with in the Directory pane.

Document where instructors/facilitators can find this info. I think it is safe to say we can specify 4/460 since this is a unique room.

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Step 2

Verify room is correct. Press Dial.

UWF Public Knowledge Base > 74/109 & FWB 4/460 Distance Learning Room Facilitator Guide > IMG-2786.JPG

Step 3

Press Dial to initiate the connection. Wait for both rooms to connect. Once the rooms are connected, you should see the video feed from the FWB camera on each display.

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If required, you may disconnect from a VTC session by pressing the disconnect button on the main interface.
Change wording above to include "ending a call and disconnecting from another room"

Adjusting Microphone Settings

Step 1

Press Mics button on left side of touch panel.

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Step 2

Adjust volume sliders for each mic respectively. Confirm with remote facilitators if mic levels are adequate (if necessary).

The mics can be muted by selecting the blue Speaker icon below each microphones' volume control slider.
Add the speaker icon and edit the language. Note the speaker icon is not blue unless it is muted.

UWF Public Knowledge Base > 74/109 & FWB 4/460 Distance Learning Room Facilitator Guide > IMG-2787.JPG

Adjusting Volume

Adjust the VTC Volume slider to adjust the audio volume of the sound being transmitted from the FWB classroom.

Adjust the VTC Room Volume slider to adjust the volume of local devices in the room (such as the Blu-Ray player, and the lectern PC).

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Adjusting Camera Settings

Each room has a camera control section. These settings allow the instructor to adjust the camera position, zoom, and presenter tracking. Furthermore, each room can control the cameras of its paired room remotely. This means you can remotely control the cameras that are located in FWB and vice-versa.

Instructor Camera - Located at back of classroom (facing the instructor).

Student Camera - Located at front of classroom (above the instructor).

Press the Near End Control button and select a camera to adjust the local camera’s position, zoom, and presenter tracking option.

Press the Far End Control button and select a camera to adjust the remote camera’s position, zoom, and presenter tracking option.

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Adjusting View Settings

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The Presentation (1) button will display the selected Presentation source (2) when turned on.

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The Self-Vew (1) button will allow the instructor to view their own camera’s video feed on each display in the room.

When this is enabled, the Change-Layout button is displayed. After each press, this allows the self-view window position to be adjusted.

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Preview and Presentation Sources

Preview Sources - Sources that are sent to the Lectern’s SMART Monitor:

VTC1 - Display VTC of local classroom.
VTC2 - Display VTC of other classroom.
PC - Lectern PC
Laptop - External Laptop or HDMI capable device.

Presentation Sources - Sources that are sent to the Projector:

PC - Lectern PC
Laptop - External Laptop or HDMI capable device.

UWF Public Knowledge Base > 74/109 & FWB 4/460 Distance Learning Room Facilitator Guide > image2019-8-16_11-57-48.png

Shutting Down the System

Step 1

Press Shut Down in the top right corner of the touch panel.

Step 2

Press Yes to confirm.

Step 3

Verify that the projector screen raises, both displays turn off, and the projector turns off.

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