Overview

Beginning with Summer 2015 registration, UWF is piloting the waitlisting feature within our registration system to combat the confusion of trying to enroll in closed class. Many classes will have waitlists that might not have had them in the past, and students will be able see where they are on the waitlist priority lists. The waitlisting process will also be automated.

Disclaimer: This doesn’t mean that ALL classes will use waitlisting. Directed studies, internships, field studies, cooperative education, and individual performance courses are not eligible for waitlisting.

Please review the Using Waitlisting and instructions found below to determine if registering for the waitlist of a closed/full course may be beneficial to you.

Attach PDF here when approved.

FAQs

What is waitlisting?

Waitlisting is the process by which students may sign up for a waiting list for a class that is full. The waitlist for a course only becomes active when a course is full.

Why should I use the waitlist?

The biggest advantage to students is that they will be notified when a seat becomes available in a course that was previously closed. Degree-seeking students have waitlist priority.

How do I know if a course has a waitlist?

The waitlist for a course will not become "active" until the course reaches capacity. This can be seen Using Schedule Planner and in the course search. There are three new columns that have been added to the display to help you know what your registration options are: WL Cap, WL Act, and WL Rem.

How do I get on the waitlist for a course?

There are two (2) ways to add yourself to the waitlist for a course; Using Schedule Planner (if you need assistance planning your schedule) OR using the standard Add, Drop, or Withdraw option (if you already know the CRN's of the courses you want to take). If a course has seats available, you will NOT have the option to add yourself to the waitlist.

What number am I on the waitlist?

 If you want to know what “place” you have on the waitlist, pay attention to the number of people already on the waitlist at the time of registration. In the example below, you will be the first person on the waitlist.  Undergraduate degree seeking students have priority on waitlists regardless of when they are placed on the waitlist.  Seniors have first priority.  Therefore, it is possible for your priority number to change if a senior or degree student enters the waitlist que.

One you add your self to the waitlist, check your detailed schedule (NOT MyClasses) to confirm your place on the waitlist..

How do I know I'm on the waitlist for a course?

Waitlisted courses will appear in MyClasses, as well as in your detailed schedule.

What do the status messages mean?

When you attempt to register for a course that is closed/full and has an active waitlist, there are four (4) status messages you may receive:

What kind of notification will I receive if a seat becomes available for a course that I'm on the waitlist for?

Students will receive an email via their UWF EMAIL ACCOUNT notifying them when a seat has become available in a waitlisted course.

Example waitlist email:

 Dear John (uwf id#),

You were on a WAITLIST for 81123 ENC 1101 English Composition I.  An open seat is now available and you must register for this course or remove yourself from the waitlist by 30-AUG-2014 06:59 PM.

 -Log into My.UWF.edu

-Click on Student >Registration>Add or Drop Classes

 -Choose “Registered Web” to add the class or “Drop (WEB)” to remove your name from the waitlist

 -Click “Submit Changes” at the bottom of the page

If you fail to take action, you will automatically be removed from the WAITLIST on 30-AUG- 06:59 PM.  You will NOT receive any additional notification of this action.  For more information on waitlists, please see https://confluence.uwf.edu/display/public/Using+Waitlisting

 University of West Florida

 Office of the Registrar   registrar@uwf.edu

How long do I have to register for the course once I receive notification?

The deadline for action will be in your notification.  This deadline is set 24 hours from the time the email is SENT (not read or received).  You must register for the course in which you were waitlisted or drop the course (removing yourself from the waitlist) by the deadline or you will automatically be removed from the waitlist.  If you are on the waitlist for a course, we recommend you check your UWF email at least 3 times a day.

What happens if I don't register for the course by the deadline?

If you are on the waitlist for a course, receive notification that a seat has become available, and do not register for the course within the allotted time, you will be removed from the waitlist and lose your spot "in line". You may re-register for the waitlist, if waitlisting is still available for the semester and the waitlist is not full.

When does waitlisting end?

Waitlists will be turned off on the Wednesday of drop/add for the semester. If you were previously on a waitlist for a course, we recommend you continue to monitor the enrollment of the course on a regular basis throughout the end of drop/add.

Why can't I add myself to the waitlist?

• The course is not yet full/closed (in this case, check whether or not you are now registered for the course).
  
• You do not meet the prerequisites or other restrictions for the course.
• The course is a graduate-level course.
• The course is offered in part of term 5-9.
• The waitlist is full.
  
• You have holds preventing registration
• Waitlisting has been turned off for the semester.

Instructions

There are two (2) ways to add yourself to the waitlist for a course; Using Schedule Planner (if you need assistance planning your schedule) OR using the standard Add, Drop, or Withdraw option (if you already know the CRN's of the courses you want to take).

Additional Information

• Waitlisting is only available for undergraduate courses, excluding directed studies, internships, field studies, cooperative education, and individual performance.
• Waitlisting is only available for courses offered in parts of term 1, 2, 3, and 4 (summer only).
• Students are not permitted to be on the waitlist for multiple sections of the same course.
• If a course has seats available, you will NOT have the option to add yourself to the waitlist.