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Overview

After creating a new native Google Group, you 'll may have to add new members.  You can change the roles of these new members, so that they could also can adjust the group membership and their the roles of the other members.

Instructions

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gettogroup

Getting to your native Google Group's "Settings" page


Inviting members
Tip
titleAdditional settings

You must first navigate to your native Google Group's Settings page before configuring the additional settings detailed on this Confluence page.  Owners of native Google Groups should review all settings listed on this page.

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title

Step 1

Log in

to

to Gmail.com

.  Be sure you're logging into

 with the account that owns

your

the Google Group.

Step 2

Go to the Google Groups app. Click More to find the Google Groups app, if necessary.

Google Groups iconImage Modified

Step 3

Click My Groups.

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Step 4

Find and click the group you'd like to edit.

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Step 5

Click Manage.

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Step 6

Click Invite members.

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Step 7

You should already be in the My groups section.  Search for the group you want to change.  Click the settings icon.

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You should see your group's name on the left-hand side, with several setting underneath.

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Configuring a Google Group for multiple domains/organizations

Tip

Enable this setting if you want UWF students and employees, or non-UWF users in your native Google Group.

Step 1

Go to the Groups settings section, and scroll down until you see Allow external members.  Click On.

Groups settings section, Allow external members settingImage Added

Step 2

Click Save changes.

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Inviting members

Step 1

Click Members.

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Step 2

Click Add members.

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Step 3

If you choose to invite membersIf you choose to add members directly

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  1. Leave this switch gray.
  2. Enter the names or
Enter the
  1. email addresses of the members you'd like
in this group, write
  1. to invite.
  2. Provide an invitation message
, and click Send Invites
  1. .

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Warning
titleYou won't be able to add email addresses outside of your domain/organization

UWF uses two domains for its Gmail addresses:

  • @uwf.edu (for faculty, staff, and departmental email accounts)
  • @students.uwf.edu (for student accounts)

The email address that created the Google Group determines which domain/organization that Google Group belongs to, and domain/organization cannot change for the Google Group. (for example, if you log into a departmental account and create a Google Group, that Google Group will belong to the @uwf.edu domain/organization. This cannot be changed.)

If you believe your Google Group will have people from multiple domains/organizations, then your Google Group will have to be reconfigured.

Step 8

Click Outstanding invites to view your outstanding invites.

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Step 9

If necessary, select the outstanding invites and either resend the invitation or revoke the invitation.

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  1. Click Create group.

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  1. Click this switch, to change it to blue.
  2. Enter the names or email addresses of the members* you want in your group.
  3. Enter the names or email addresses of the members you want to manage* your group.
  4. Enter the names or email addresses of the members you want to own* your group.
  5. Provide a welcome message.
  6. Choose the subscription option** for the group members.
    1. It's recommended to pick Each email.

* Visit Set who can view, post, & moderate to see the roles members can have in a Google Group.

** Visit Manage your subscriptions & global settings to see the subscription options.

Changing one member's role, subscription frequency, and posting permissions

Step 1

Click Members.

Members sectionImage Added

Step 2

Click the drop-down menus to change a member's role, subscription frequency, and posting permissions.  The updates are saved after each change you make.

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Changing multiple members' roles, subscription frequencies, and posting permissions

Step 1

Click Members.

Members sectionImage Added

Step 2

To change all members in the group...To change some of the members in the group...

Check the box at the top left of the list, then pick the settings you'd like to change.

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Click the user's avatar, to change that avatar to a checked box.  Then pick the settings you'd like to change.

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Setting member privacy

Step 1

Click Member privacy.  Ensure that these settings are configured to meet your specifications.

Member Privacy settingsImage Added

Step 2

Click Save changes.

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Setting posting policies

Tip

Configure these settings to choose how your members can post content to your group.

In most cases, you should at least enable Allow Email Posting, so that members can simply reply to the native Google Group emails they receive.

Step 1

Click Posting policies.  Review and change these settings to fit your needs.

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Step 2

Click Save changes.

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Setting email options

Step 1

Click Email options.  Review and change these settings to fit your needs.

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Step 2

Click Save changes.

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Removing (or banning) members

Tip
  • Members that are removed from the group may be able to rejoin easily.
  • Members that are banned are placed on a banned list.  The group owners must remove the banned members from the banned list before they can rejoin the group.

Step 1

Click Members.

Members sectionImage Added

Step 2

Select the members you want to remove (or ban).

Click the Remove member button (or the Ban member button).

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Step 3

Click OK.

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Deleting a native Google Group

Tip

Deleting a native Google Group is permanent and cannot be reversed.

Step 1

Click Delete group on the left-hand side, and then the red Delete group button on the right-hand side.

Delete Group buttonImage Added

Step 2

Click OK.

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Expand
titleSetting member roles

Step 1

Log in to Gmail.com.  Be sure you're logging into the account that owns your Google Group.

Step 2

Go to the Google Groups app. Click More to find the Google Groups app, if necessary.

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Step 3

Click My Groups.

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Step 4

Find and click the group you'd like to edit.

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Step 5

Click Manage.

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Step 6

Click the members that you would like to change the roles for, then click Actions >> Add to role OR Remove from role and choose the role to add/remove.

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Expand
titleRemoving members

Step 1

Log in to Gmail.com.  Be sure you're logging into the account that owns your Google Group.

Step 2

Go to the Google Groups app. Click More to find the Google Groups app, if necessary.

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Step 3

Click My Groups.

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Step 4

Find and click the group you'd like to edit.

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Step 5

Click Manage.

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Step 6

Click the members you'd like to remove, then click Actions >> Remove from group.

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Related Content

← Go back to the Google Groups Guide


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