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The personal data collected by UWF’s Office of the Registrar may be shared with University offices and academic departments for the purpose of academic planning, financial aid processing and student billing, scholarship awarding, visa processing and enrollment reporting/verification more specifically as follows:
UWF Unit | Purpose |
ArgoCard | UWF Student ID |
ITS | |
Academic Units on Campus | To support academic advising and to allow administrative staff and faculty within the academic units access to information they need to assist students make progress toward graduation. |
Other enrollment service units on campus | To support the Admissions Offices, the Financial Aid Office, and other offices that assist students through the process of admission, being awarded financial aid, and continuing enrollment |
Housing, Controller, Student Affairs, Disability Services, |
ArgoCard, Library and Information Center, ITS | To provide the information needed for students to live in campus housing, pay tuition and fees, be supported by the Dean of Students Office, be supported under ADA for their disabilities, be supported in the classroom through coordination with facilities, receive health care on campus, be issued a student ID card for access to campus facilities, to access the Recreation Center, to utilize resources in the Library and ITS (Information Technology Services) |
Third-Party Name | Purpose |
| Florida Board of Governors | Mandatory reporting for performance based funding and statuatory requirements |
National Student Clearinghouse | Enrollment and degree verifications, loan deferment |
CollegeScheduler | Student registrations |
SSC Campus | Academic advising, data analytics |
NCAA Compliance Assistant | NCAA compliance requirements |
Canvas | Online delivery or hybrid options for course offerings |
Foundry | Online training modules for compliance and workers |
Cashnet | Billing portal for tuition and fees |
ArgoPulse | Employee and student involvement with organizations |
Parchment | Academic transcripts |
Academic Partnerships | Online academic program recruitment and delivery |
The Learning House | Online academic program recruitment and delivery |
Third party contractors who provide services to students in relation to transcript orders and diplomas |
FERPA
The Family Educational Rights and Privacy Act (FERPA) provides that “Directory Information” is information not generally considered harmful or an invasion of privacy if disclosed. Directory Information is considered public information, but the categories of information that comprise Directory Information also comprise “personal data” under the EU GDPR. Please review UWF’s definition of Directory Information in UWF Regulation 3.017, “Student Educational Records,” for further information, including how to prohibit the release of Directory Information.
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