Overview
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In order to have students request, schedule, and/or drop in to tutoring sessions, the tutors need to have their availability set up in GradesFirst. As of August 2014, the only UWF tutors that need to follow this procedure are the ACE tutors. |
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Before You Begin . . .
Tutors can manage their own availability, so long as they have the "Tutor" role. See Discovering which GradesFirst user roles you have.
Tutors with the "Tutor Manager" or "Tutor Administrator" user roles can manage the availability of their staff. Insert link about how tutor admin can edit their staff's availability.
Make sure to have the following before continuing (the ACE coordinator will provide this information):
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These instructions will continue as if a tutor is creating his or her own availability, and these instructions will explain how to create, copy, edit, and delete your availability.
Instructions
Creating Your Availability
Step 1
Go to uwf.gradesfirst.com. Log in.
Step 2
Click on the grey "Tutor Settings" tab.
Step 3
Click on the grey "Edit Appointment Constraints" link.
Step 4
Change the number in the "Hours in advance" field if you or your direct supervisor wants to set how late a student can schedule an appointment in GradesFirst.
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Click the blue "Hide Constraints" link to hide the Student Appointment Constraints menu.
Step 5
Click the grey "Add Time" button.
Step 6
Click the days you are available. Selected days will be bold, and non-selected days will be grey.
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Let's create her Monday/Wednesday availability.
Step 7
Click the grey "Appointments" button.
ACE Lab Staff: Review Walk-ins to learn how students can walk-in to appointments.
Step 8
Click on the 'Duration" drop-down menu and select "A Range of Dates." Change the "Starting on" date to September 2, 2014, and the "Ending on" date to December 5, 2014.
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Example Scenario: For the fall 2014 semester, the tutoring center may take appointments from September 2 to December 12, but GradesFirst may say that the semester begins August 25 and ends January 5. If you select the preloaded term, then you would be allowing students to schedule appointments for dates before September 2 and after December 12.
Step 9
Click the "Location" drop-down menu and select the location that you will be tutoring in.
Example Scenario: Anita Bath will select "Academic Center for Excellence."
Step 10
Enter the course(s) that you will tutor by typing the course number(s) in the "Select Courses" field.
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Example Scenario: Anita Bath will enter "PHY2053" because she is available to tutor just General Physics I.
Step 11
Enter the student service(s) that you will tutor by typing the name(s) of the student service(s) in the the course number(s) in the "Select Courses" field.
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ACE Lab Staff: Do not enter any student services.
Step 12
Click the blue "Save" button once, only after reviewing your selections.
Step 13
The availability you just created will appear.
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Example Scenario: Anita Bath created her availability on August 22, 2014, but her availability isn't set to begin until September 2. So for now, her availability will appear with a red highlight.
Example Scenario: Now that Anita Bath has created her Monday/Wednesday availability, she now needs to create her Tuesday/Thursday availability.
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Copying An Availability You Have Created
Copying an availability that has already been created will save time because you won't have to re-enter every field.
Step 1
Select the availability you wish to copy, and then click the grey "Copy Time" button.
Step 2
Change what you feel needs to be changed. In most instances, you will change the days and times, and you will not have to change the location, the courses, or the student services.
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Example Scenario: Anita Bath needs to enter Tuesdays and Thursdays from 3 PM to 6 PM, so will have to deselect Monday and Wednesday, and select Tuesday and Thursday. She will have to change the time from "10 AM to 2 PM," to "3 PM to 6 PM." She will also have to re-enter the opening and closing dates of the ACE Lab for the upcoming fall term, which are September 2, 2014, and December 5, 2014.
Step 3
Click the blue "Save" button once, only after reviewing your selections.
Step 4
The availability you just created will appear.
Editing An Availability You Have Created
Step 1
Select the availability you would like to edit, and then click on the "Edit" link for that availability.
Step 2
Change what you would like to change, review your changes, and then click the blue "Save" button.
Deleting an Availability
Step 1
Select the availability you would like to delete, and then click on the grey "Delete Time" button.
Step 2
A pop-up should appear, asking you to confirm the availability you want to delete.
Click "OK" if you want to delete the selected availability.
FAQs
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This is the answer. |
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