Overview
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Effective storage management is crucial for maintaining an organized and efficient digital environment. This article outlines the retention settings for both Panopto and Zoom to help manage and optimize your content storage. |
Panopto Retention Plan
Overview
To ensure efficient use of storage space, Panopto implements a 's retention policy is based on content viewing activity.
Retention
PolicyDetails
- Delete Content if Not Viewed in Over 3 Years: Any content that has not been viewed within the last three years will be deleted.
- Current Modeling: Implementing this policy would free up 10,820 hours of content.
- To see when a recording was last viewed:
- Navigate to a course folder in Panopto
- Click the 3 dots on the video's thumbnail
- Click "Stats"
- Navigate to "Views and Downloads by Day"
- Adjust the time range in the upper right corner to "Any time"
- Recycle Bin: Deleted content will be moved to the recycle bin, where it will remain for 90 days.
- Permanent Deletion: After 90 days in the recycle bin, content will be permanently deleted.
- Custom Archiving Policy: There is potential to set up a custom policy allowing users to archive videos. Archived videos will not be deleted, ensuring access to videos that are not frequently used but still needed.
- Visit Archive/Restore a Panopto Video for instructions.
Zoom Retention Plan
Overview
Zoom's retention policy helps manage cloud storage by automatically handling old recordings.
Retention
PolicyDetails
- Retention Period: Recordings are retained for 365 days3 years after creation.
- Post-Retention Process:
- After 365 daysMove to Trash: After 3 years, recordings are moved to the Zoom cloud trash.
- Trash Retention: Recordings remain in the cloud trash for 30 days.
- You will receive an email notification 7 days prior to a recording being permanently deleted.
- Permanent Deletion: After 30 days in the trash, recordings are permanently deleted.
- Trash can be accessed in the upper right corner of the Recordings page in Zoom (assuming there are items in the trash)
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To download Zoom cloud recordings that you wish to keep:
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Conclusion
Implementing these retention policies settings will help optimize storage usage and ensure that important content is retained while freeing up space from outdated and unused materials. For any questions or further customization of these policies, please contact the ITS Help Desk.
FAQs
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Previous/Next Steps
FAQs
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Both Zoom and Panopto have storage quotas. Enforcing retention policies helps ensure storage is shared equitably among users, preventing any single user or department from consuming excessive storage space. This also promotes efficient use of resources, ensuring that important and frequently accessed content remains available while removing outdated and unused videos. |
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The best place to store your recordings is in Google Drive. |
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