Overview

GradesFirst User Roles

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That UWF Tutoring Services Need to Know

GradesFirst

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utilizes many user roles to restrict certain privileges to certain populations.  Although there are many user roles, the direct supervisors of the various UWF tutoring services should know

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just four of them:  

Tutor – student tutors for the UWF tutoring services

Tutor Manager – managers of the UWF tutoring services

Tutor Administrator – direct

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supervisors of the UWF tutoring services (such as directors or coordinators)

Kiosk Administrator – employees who can step up a GradesFirst Kiosk

Tutors can have more than one user role.

Major Differences Between These Roles

Some of the major differences between these

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Major Differences 

Instructions

Step 1

The direct supervisors of the various UWF tutoring services should already have the "Tutor Administrator" user role in GradesFirst.  Review insert link here that explains how people can check their roles.  As of August 19, 2014, the following supervisors should have the "Tutor Administrator" user role:

Mamie Hixon, Writing Lab Director
Patricia (Varlene) Hartley, ACE Lab Coordinator

Step 2

Have a list of new hires handy.  You will need their names and UWF Gmail address (e.g., abc12).

Step 3

Open any web browser (Internet Explorer, Firefox, Chrome, Safari, etc.).  Go to uwf.gradesfirst.com.

Step 4

Click on the magnifying glass in the top right corner of the screen.

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Step 5

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roles include the following:

• Tutors cannot cancel their own appointments, but Tutor Managers and Tutor Administrators can.
• Tutors cannot create or delete another tutor's availability, but Tutor Managers and Tutor Administrators can.
• Tutors cannot review any student requests for appointments, but Tutor Managers and Tutor Administrators can.
• Tutors cannot start Kiosk Mode, but Tutor Managers, Tutor Administrators, and Kiosk Administrators can.
• Tutors cannot check a student out of a Study Hall session, but Tutor Managers, Tutor Administrators, and Kiosk Administrators can.
• Tutors cannot view a student's UWF ID number, but Tutor Managers, Tutor Administrators, and Kiosk Administrators can.
• Tutors and Tutor Managers cannot generate, view and print reports, but Tutor Administrators and Kiosk Administrators can.
• Tutors cannot run and view analytics, but the Tutor Managers, Tutor Administrators, and Kiosk Administrators can.

Review GradesFirst User Roles & Permissions for a more detailed list.

Instructions

Step 1

Have handy a list of the changes you wish to make.  You will need their names, UWF Gmail address (e.g., abc12)

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, and the roles you wish to give or revoke.

Step 2

Follow the procedure for Giving GradesFirst privileges to new hires.

*When you get to Step 8, select the user roles you want the particular tutor to have.

NOTE:  The only user roles you should be changing are Tutor, Tutor Manager, and Kiosk Administrator.  Do not select or deselect any other user role, as this action may give tutors more access than they need.

*If typing the UWF Gmail address doesn't yield the correct result, delete the address and type the student's first and last name.

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Step 6

The new hire's profile page should appear.  Click on the "Edit User Settings" link on the right side of the screen.

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Step 7

You should be on the "Edit (Student)" page.  Click on the "Roles" heading on the right side of the screen.

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Step 8

A menu should extend from the "Roles" heading.  Check the box beside the "Tutor" role.

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Step 9

Scroll down to the bottom of the page.  Click the blue "Save Changes to User" button.

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Step 10

The new hire should now be able to schedule appointments.

Step 11

To add more new hires, go to step 4 and follow the instructions.

FAQs

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