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After Study Abroad Approval, students must complete the host or program specific application forms NOT found in uwf.abroadoffice.net. Host applications may be online - received by email or forms that need to be printed to be completed. Students are given 10-15 days after the UWF application deadline to complete the program host application. Host applications are submitted to the host school or program and may require some or all of the following items be submited submitted in printed or electronic format:
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- Academic Transcript - Students may request a UF transcript through Study Abroad Services at no cost for study abroad applications.
- Copy of Passport
- Learning Agreement or Proposed course selection - Not final course selection. Course choice at application helps the host program determine what academic area a student will study in while abroad.
- Essay on why you chose the program - Students may use the same essay used for the UWF study abroad application.
- Medical History - Medical Clearance - Students may be asked to submit medical information to their program in addition to the Medical History Form in EnrollmFormsOrms at uwf.abroadoffice.net.
- Conduct Clearance - Typically requested by other US universities or Study Abroad Providers. These forms should be submitted to Study Abroad Services which will verify Conduct Clearance with the UWF Office of Student Rights and Responsibilities.
- Online Language test
- Housing Application
- Copy of high school diploma
- Electronic Portfolio of work - for Arts area students planning to participate in studio or performance courses abroad.
Two examples of program applications are provided here for student information.
Program/Host Application Example 1 - Online Host Application with Mailed in Documents
- UWF Study Abroad submits the student's name and email to the host school, such as Kansai Gaidai in Japan.
- The host school then contacts the student with information on how to log into the online host application portal and a list of hard copy documents that must be mailed to the school abroad.
- The student follows the Admissions Procedures outlined by host school which include online form completion and submitting hard copy items of recommendation letters, UWF transcript, and required photographs.
Program/Host Application Example 2 - Internship Application
The student applies with internship provider for placement abroad. Internship placement applications typically require students to submit a resume, cover letter, personal statement detailing their interest in a position abroad, transcripts and a program fee deposit. Students may be prompted to send an advisor approval form to UWF Study Abroad Services to verify you have UWF approval to participate in an internship abroad.
Step 2 - Complete Study Abroad Enrollment Forms
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While faculty-led program directors and transfer credit programs will offer orientation specific to each program abroad, all students complete Mandatory Study Abroad Orientation with Study Abroad Services. Each term, Study Abroad Services offers multiple options for students to complete orientation. Students will be offered in-person and webinar options with scheduled dates and times. If students do not attend one of these scheduled sessions, Study Abroad Services will provide makeup materials and a recorded orientation session. A deadline is given for students to complete the orientation and accompanying quiz. Students who do not complete Study Abroad Orientation with Study Abroad Services will have a HOLD placed on their UWF record which will prevent registration changes and access to transcripts. Dates for Study Abroad Orientation are available at
Step 4 - Apply for Visa and/or Residence Permit as required by the host country
Most students on semester-long programs abroad will need to apply for an entry visa to their host country. The Visa Application Process varies by country and may require an in-person interview at the Consulate or Embassy office. Students requiring a visa for study abroad should apply 60-90 days before the start date of the program to allow adequate processing time for the visa. Visas are entry permits which may expire before the end of your study program. If you are not sure if you need to apply for a visa for study abroad, contact Study Abroad Services for visa guidance.
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