The transition to Zoom Phone represents a foundational modernization of the University’s communication infrastructure. By migrating from our legacy on-premises systems (Siemens/Cisco) to Zoom Phone, a cloud-based telecommunications platform, we are enhancing mobility, reliability, and service flexibility across campus.
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This tab is used to capture all physical phone devices and related hardware required by your department as part of the Zoom Phone migration. This includes desk phones, common area phones, conference room devices, courtesy phones, and any other telephony-related hardware. The information provided will be used to assess device needs, validate business justifications, determine costs, and plan procurement and installation activities.
To ensure project sustainability, the University provides one funded hardware option per user. Use the dropdowns in the spreadsheet to select from the following:
| Hardware Option | Connection Type | Best For... |
| Wired (USB-A) | Standard USB | Most desktop users; "plug-and-play" reliability. |
| Wired (USB-C) | Small USB-C | Modern laptops and MacBooks. |
| Bluetooth Wireless | Wireless | High mobility. Note: Older desktops may require a USB Bluetooth dongle. |
| Physical Desk Phone | Requires Business Case. Reserved for reception desks or high-traffic areas. |
Requirements for Physical Hardware:
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