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Zoom’s AI can assist with content creation on Zoom Whiteboard by generating diagrams, text, or layouts based on prompts or meeting context. This helps teams quickly set up collaborative spaces for brainstorming, planning, or outlining ideas.
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Default Settings
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The settings set by default are designed to eliminate accidental sharing of public records. Please use caution while adjusting your settings |
To access your settings, you will need to log into Zoom and access the settings tab. From there, you can view these settings under the AI Companion section.
Responsible Use
Inform Participants
Always let attendees know when Smart Recordings or AI features (such as Zoom AI Companion) will be used. If these tools are set to start automatically, participants will see a notification when they join the meeting. Clear communication ensures transparency and respects privacy.
Public Records Compliance
Any recordings, transcripts, or AI-generated summaries may be considered public records and subject to disclosure under University and State regulations. Be sure to handle this content in accordance with the University's Records Management policies.
Protect Sensitive Information
Avoid using AI features in meetings where datasuch as personal, financial, or medical information might be discussed. These tools can generate transcripts and summaries that should not include sensitive content.
Use Caution with Sensitive Topics
If your meeting involves privileged, confidential, or sensitive matters—such as legal issues, personnel discussions, student records, or donor information—either avoid using AI tools or take steps to stop them:
Stop the Meeting Summary by selecting "Stop Summary" on the Zoom toolbar
Stop the Smart Recording by selecting "Stop Recording" on the Zoom toolbar
If sensitive content is accidentally recorded or summarized, the meeting host must review and redact that information before sharing.
Storage and Retention
AI-generated recordings and summaries are stored in the Zoom cloud for three years. If you need to retain materials longer than that, be sure to download them from the Recordings panel within Zoom and store them somewhere appropriate.
Review Before Sharing
Always review and edit any AI-generated summaries, transcripts, or action items before sharing. These tools may misinterpret context, omit key details, or introduce errors.
More information
See this Zoom Support Article for more information on their AI Companion
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