Overview

Important Considerations

• Before requesting a retiree email account, please note that there are some reasons you might choose not to retain your current email account:
  • UWF email belongs to the institution and is subject to all State and Federal regulations meaning it could be included in records requests or potentially involved in future investigations.
  • Retention - UWF email has a 10-year retention policy which means that emails are deleted after 10 years. This may not be suitable for personal emails.
  • All Google requires that retiree accounts will be transitioned to email-only access. Gmail, Calendar, and Contacts will remain available, though Calendar and Contacts may have limited functionality. Many features that are typically included in a personal Google account, such as Google Drive (file storage) will no longer be available through your retiree email account. 
  • The UWF Computing Resources Usage Agreement prohibits sharing passwords with anyone, including family members. In the event that the account holder is incapacitated, if a family member needed to access the email to view financial records or other reasons, they would be required to navigate numerous legal steps to access your email account.
• For the reasons listed above, we strongly recommend creating a personal Gmail account by visiting gmail.com and clicking on “Create Account” instead of requesting to retain a UWF retiree email account.

Submitting a Request

• Eligible full-time regular Faculty or Executive Service retirees must submit an ITS Support Center request in order to keep an active UWF email account. 
• After ITS has confirmed that an eligible employee has officially retired from UWF, the email account will be converted to a "guest" status which will provide access only to UWF Gmail and MyUWF. ALL other services are removed when UWF employment ends.

FAQs