by the Family Educational Rights and Privacy Act (FERPA). Universities have the right to release a student's directory information to outside entities, but only if the request meets the statute's requirement that the requesting party have a legitimate educational interest in those specific records. See below for more details.  Students are highly encouraged to understand how the Family Educational Rights and Privacy Act (FERPA) affects them.
On this page, students are shown their directory information and are given a chance to request privacy. There is also a section that lets them indicate a third party to which information (academic, financial, etc.) may be released, including parents. Students are required to authenticate their identity when interacting with UWF employees, whether in-person, over the telephone, or via Email. (Employees should see Authenticating a Student's Identity) - Student Preferred First Name
- Students now have the option to select a preferred first name in the UWF system. Please see the Adding a Preferred First Name for guidelines, details and FAQs.
- Photo Privacy Settings
- Students can give permission for their photo to be displayed in the campus directory
- Directory Information
- UWF may publish and release the directory information of a student unless the student elects to "opt-out" and prevent the release of this information to the general public. The “opt-out” restriction you place on your record while a student will remain in place indefinitely until revoked by your request. Additionally, your name will not appear or be released in university publications including campus directories, honors recognitions, publications, graduation lists, in the commencement program at graduation, or in response to public records requests. The “opt-out” restriction will not alter directory information released or published before the “opt-out” was created. Alumni or former students no longer in attendance must contact the Office of the Registrar to change the release of Directory Information.
- What is Directory Information?
- Name (legal and preferred);
- Address (local and permanent);
- Enrollment Status (e.g. undergraduate or graduate, full-time or part-time);
- University assigned E-mail Address;
- Current Telephone number (local and permanent);
- Major field of study;
- Participation in officially recognized activities and sports, including the birthdate, place of birth, weight and height of members of University athletic teams;
- Dates of attendance at UWF;
- Degree(s) earned at UWF;
- University recognized Degrees, Certificates, Thesis/Dissertation Titles, Awards and Honors received (including Dean’s List and President’s List);
- Grade classification (Freshman, Sophomore, Junior, Senior or Graduate Student);
- Most recent previous educational agency or institution attended.
- Full Confidentiality Hold
- In rare cases, a student may need additional privacy protection that is not covered in suppressing their directory information. If a student elects to have the Registrar's Office place a Full Confidentiality Hold on their record, it means that all conversations about your educational record must be conducted in person or via your UWF email account. Video meetings are acceptable as an "in person" option. We cannot discuss your record with you (or anyone you designate) over the phone, by texting your cell phone, fax, regular mail, or any email address other than your official UWF email account. In this section, if the student elects this option, they will click the red " Request Full Confidentiality" button. A warning box will appear. The student will read this and then click "OK" to send the request or "Cancel" to terminate the request. If the student clicks OK, this sends your request electronically to the Registrar Office staff who will explain the ramifications and verify with the student that this is how they wish to proceed.
- What does this mean? Your entire educational record will be suppressed (this includes the Directory Information listed above). It also greatly limits UWF employees' ability to communicate with the student - see previous bullet point.
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| If you elect the Full Confidentiality Hold, you cannot sign up for Text Messages about academic issues, enrollment opportunities, appointment reminders, etc. |
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 Employees with proper access can view a student's privacy selections in the "Student Info" tab of the Contact and Privacy Info app.
- If the student has elected to withhold their directory information but does NOT want a full confidentiality hold placed, you will see "Withheld from directory" next to Privacy.
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- If the student has elected to have a full confidentiality hold placed, you will see "Full Confidentiality" next to Privacy.
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Student Addresses - Click HERE
