UWF Annual FERPA Notification:
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2023-
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2024
Annually, the University of West Florida (“UWF” or the “University”) informs students of the Family Educational Rights and Privacy Act of 1974, as amended ("FERPA") (20 U.S.C. § 1232g and 34 CFR Part 99). This Act, with which the institution intends to comply fully, was designated to protect the privacy of education records. FERPA affords students certain rights concerning their education records. FERPA rights are also extended to parents of students who are under 18 years of age if those parents document in writing that the student is still claimed as a dependent for income tax purposes.
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FERPA authorizes the University to disclose education records without a student's prior written consent in certain situations, including, but not limited to, the following described below.
The University may disclose education records without a student’s prior written consent under the FERPA exception when the disclosure is to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel, health staff, and student workers); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official also may include a volunteer or contractor outside of the University who performs an institutional service or function for which the school University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record to fulfill the official’s professional responsibilities for the University.
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Additionally, FERPA permits the disclosure of PII from student’s education records without the consent of the student to authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s University’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of 34 CFR §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
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- Name (legal and preferred);
- Address (local and permanent);
- Enrollment Status (e.g., undergraduate or graduate, full-time or part-time);
- University assigned Email Address (UWF assigned);
- Current Telephone number (current local and permanent);
- Major field of study;
- Participation in officially recognized activities and sports, including the birth date, place of
birth, weight, and height of members of University athletic teams;
- Dates of attendance at UWF;
- Degree(s) earned at UWF;
- University recognized Degrees, Certificates, Thesis/Dissertation Titles, Awards, and Honors Honors
received (including Dean's List and President's List);
- Grade classification (Freshman, Sophomore, Junior, Senior or Graduate Student); and
- Most recent previous educational agency or institution attended
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