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Any information that you need to be completely deleted beyond recovery should be shredded. Before shredding a file, please ensure that you are not violating any State Records Laws or Sunshine Laws. As such, any Any information that needs to be maintained for Public Record should NOT be shredded. Any However, any files that may contain confidential information that is not public record should be shredded if it is no longer needed (e.g., an Excel Document used to move Social Security Numbers from one location to another that is no longer neededwill not be used again).
For more information, please see the University Policy FIN 3.02-2.14 and the Records Management Overview.
How to shred files
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File Shredder is a reliable tool that can be used to shred files. It is available free under GNU licence. You may download File Shredder and use it without any restrictions. File Shredder is a powerful program that shreds files with the option of 5 different shredding algorithms, each slightly stronger than the previous. Additionally, File Shredder has an integrated Disk Wiper which uses a shredding algorithm to wipe unused disk space. More information may be found at the File Shredder Website. Shredding Files using File Shredder
For additional assistance using File Shredder, please check their Online Help page. |
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