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State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges, or school districts are NOT eligible for a State Employee Tuition Fee Waiver. |
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If a teacher has been issued a Florida Certificate of Participation form, they do not need to wait until drop/add to register for courses; this is a different program from the State Employee Tuition Waiver. This program may be referred to in different ways. Some (typically teachers) refer to it as the Florida Certificate Participation Program, but UWF Auxiliary Services (Bldg. 20, Rm 151), who oversees the program at UWF, refers to it as the Intern Participation Program. They can register by their student status according to the dates in the Academic Calendar. Only matriculation fees are covered under the certificate. The student is liable for any outstanding fees by the fee payment deadline. Once the student's account is coded by the Cashier's Office, the remaining balance can be viewed and paid through MyUWF. Questions about this program should be referred to UWF Auxiliary Services at 850-474-3012. Registration issues may be addressed to the Office of the Registrar. |
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When looking for course offerings, state waiver recipients must be aware of course attributes and the number of credit hours in order to avoid any errors when applying for the State Employee Tuition Fee Waiver.
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3.
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Register for Class(es)
Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. The Registrar's Office will only accept the UWF State Employee Tuition Fee Waiver Form. If State Waiver recipients submit the State Employee Participation form, the form will be denied and the student will be asked to submit the correct form.applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of Open Registration. You may check the Academic Calendar for Open Registration Dates.
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The State Employee Waiver program does not allow overrides into closed classes (no seats available). If you are granted a capacity override for a closed class, you will be fee liable for the course. |
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If the student makes a change to their schedule (i.e. adding another course), they MUST resubmit the State Waiver form. Exemptions to Drops and Withdrawals: If you drop or withdraw courses then you do not have to notify the Cashier's Office regarding the drop. Students won't be tuition and fee liable for the withdrawal; although, the Controller's office will still count the State Employee Waiver towards the withdrawn course. |
For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.
4. Complete the State Employee Tuition Fee Waiver Form
Before completing the State Employee Tuition Fee Waiver form, make sure you are completing the correct form. You may access the electronic State Employee Tuition Fee Waiver form through:
- MyUWF, by searching "State Employee Tuition Fee Waiver form" or
- the Office of the Registrar's Forms website.
Starting with Summer 2021, State Employee Tuition Fee Waiver recipients must submit the electronic waiver. All PDF and Physical submissions of this form will be denied.
- Specify if you are new to the State Employee Tuition Fee Waiver program at UWF:
- Check which course(s) you would like to apply the waiver to:
- After you have specified your courses, you will have to mark each acknowledgment for the form:
- Must be admitted to the University as a full-time State Employee: you may contact the Controller's Office for verification.
- May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
- If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver only covers 6 credit hours and you will be tuition and fee liable for the remaining credit hours.
- If you are registering for more than 6 credit hours in a semester, and are paying out-of-pocket for the remaining credit hours, please note so either in your form or when submitting the form.
- Must turn in the State Employee Tuition Waiver Form after course registration (during the add/drop period): state waiver recipients must submit the form during the course(s)'s first week of classes.
- If a form is submitted after the drop/add period, it will be considered late, and the Controller's office will assess a $100 Late Payment Fee.
- If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.
- May only register for course(s) during the designated State Waiver registration period: see course search instructions above.
- See State Employee Tuition Fee Waiver website for a list of dates.
- See UWF's Academic Calendar for a list of dates.
- Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
- Online Fee
- Transportation Access Fee
- Material & Supply Fee
- Equipment Fee
- Lab Fee
- Repeat Course Surcharge Fee
- Excess Hours Surcharge Fee
- Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.
If you
Make sure to include the CRN and Subject Course Number in the form before submitting. If you are registered for other courses that are not mentioned in the form, you will have to submit a State Employee Tuition Fee Waiver with the registered courses or you will be tuition and fee liable.
It is possible to write the CRN's of the Course Numbers either in one single box or in multiple rows. All CRN's must be approved by your supervisor. The images below will demonstrate the input.
or 
After you have specified your courses, you will have to mark each acknowledgment for the form:- Must be admitted to the University as a full-time State Employee: you may contact the Controller's Office for verification.
- If you are registering for more than 6 credit hours in a semester, please note that the State Employee Tuition Fee Waiver only covers 6 credit hours and you will be tuition and fee liable for the remaining credit hours. If you are registering for more than 6 credit hours in a semester, and are paying out-of-pocket for the remaining credit hours, please note so either in your form or when submitting the form.
- If a form is submitted after the drop/add period, it will be considered late, and the Controller's office will assess a $100 Late Payment Fee. If a form is submitted 2 weeks after the drop/add period, the State Employee Tuition Fee Waiver form may not be accepted, and the student will be tuition and fee liable.
- May only register for course(s) during the designated State Waiver registration period: see course search instructions above.
- See State Employee Tuition Fee Waiver website for a list of dates.
- See UWF's Academic Calendar for a list of dates.
- Understand that certain fees are not covered, therefore, an account balance may be due: these fees are also visible in the FAQ below and in the State Employee Tuition Fee Waiver website:
- Online Fee
- Transportation Access Fee
- Material & Supply Fee
- Equipment Fee
- Lab Fee
- Repeat Course Surcharge Fee
- Excess Hours Surcharge Fee
- Read and acknowledge the State Employee Tuition Fee Waiver policy: policies and procedures are found on this page and on the State Employee Tuition Fee Waiver website.
If you have any questions about any of these acknowledgments, you are free to email the Registrar's office (Registrar@uwf.edu).
May request up to 6 credit hours per semester: a state waiver recipient may only request up to 6 credit hours for the Spring semester, 6 credit hours for the Summer semester, and 6 credit hours for the Fall semester.
Must turn in the State Employee Tuition Waiver Form after course registration (during the add/drop period): state waiver recipients must submit the form during the course(s)'s first week of classes. - Must be admitted to the University as a full-time State Employee: you may contact the Controller's Office for verification.
- Signatures from both the student and supervisor are required for processing. If your form does not contain either signature, you will be contacted to submit another form.
4. Register for Class(es)
State Employee Tuition Fee Waiver applicants are responsible to complete their own registration. State Employee Waiver recipients may register for classes starting on the third (3rd) week of Open Registration. You may check the Academic Calendar for Open Registration Dates.
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The State Employee Waiver program does not allow overrides into closed classes (no seats available). If you are granted a capacity override for a closed class, you will be fee liable for the course. |
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If the student makes a change to their schedule (i.e. adding another course), they MUST resubmit the State Waiver form. If the new course is in the previously submitted form, the student may resubmit the same form; if the new course is not mentioned in the previously submitted state waiver form, the student may submit an updated state waiver form. Example 1: a student registers for a course on time and submits the state waiver form on time. While still in the drop/add week, the student decides to change the course. The student registers for another class and drops the previously registered course. The student MUST resubmit a State Waiver form to the Registrar's Office indicating that there has been a change in schedule. This will alert the Controller's Office to add the Fee Waiver to the newly added course. Example 2: a student registers for two (2) courses on time and submits the state waiver form on time. The student thinks that the workload is too much, then they decide to drop one of the courses. The student does not have to notify the Registrar's Office of the Controller's Office or the drop. Example 3: a student is registered for two (2) courses and has the State Employee Tuition Fee Waiver applied for six (6) credit hours. If the student decides to withdraw one of the classes, the student won't be tuition and fee liable for the withdrawal; although, the Controller's office will still count the State Employee Waiver towards the withdrawn course. |
For more instructions on registering for courses, you may visit the Registering for Courses Confluence Page.
5. Submit Form
After the course registration is completed, you may submit your State Employee Tuition Fee Waiver form to the Registrar's Office. There are three (3) different ways to submit the form:
- Email: Registrar@uwf.edu.
- No Encrypted Emails.
- Must Include UWF ID.
- The form must be either a PNG or PDF.
- Fax: (850) 473-7345.
- Must Include UWF ID.
- In-Person:
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Due to the effects of COVID-19 Coronavirus, the Office of the Registrar is no longer accepting In-Person drop-offs of State Employee Tuition Fee Waivers. Either email (PDF or a legible picture image of your form) to registrar@uwf.edu or fax (850-473-7345) your forms. |
After the form is submitted, the Registrar's Office will respond with an email stating that the form has been received.
If there are any errors on your form, a Registration Coordinator will reach out to you indicating the error(s) in the form.
- Applicants must include the supervisor's First Name, Last Name, and Email address (if there is a typo in the email, please contact the Cashier's Office).
5. Submit Form
After the course registration is completed and signed by both the applicant and supervisor, the electronic State Employee Tuition Fee Waiver form will route to the Cashier's Office. There are three (3) different ways to submit the form:
Please note that the Cashier's Office begins processing these forms one week prior to the start of the semester. Please allow two (2) to three (3) business days for processing. After your form is processed, it will be forwarded to the Controller's Office.
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- If you have any questions regarding your tuition and fees, please email the Cashier's Office.
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If you submit your State Employee Tuition Fee Waiver a week after course start, the waiver will still apply to your courses but a $100 Late Payment Fee won't be waived by this form. |
6. Review Your Balance
Students may review their fee assessment online by accessing MyUWF and using the CashNet app in the "Financial Resources" folder.
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- Fees will be assessed with a balance due until compliance and eligibility have been approved and the fee waivers have been applied.
- When state waiver recipients register for courses during Drop/Add, a $100 Late Registration Fee is automatically assessed; this fee is waived by the State Employee Tuition Fee Waiver.
- If a state waiver recipient submits their form on time, but it the waiver is not applied over the weekend, we recommend that you check your email for any updates. If there are no email updates, it means that the form has not been processed by either the Registrar's Office or the Controllerprocessed by the Cashier's Office Office yet.
- When the form is processed after the first week of classes, any additional fees will be waived.
- If a state waiver recipient submits their form after the course's first week of classes (drop/add period), the a $100 Late Payment Fee may not be waived.
- If you have any questions regarding your tuition and fees, please email Controllers@uwf.eduemail the Cashier's Office.
FAQs
Additional Questions? Please e-mail the Office of the Registrar at registrar@uwf.edu.
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Students may search for courses online using the Course Search app in MyUWF. The online course search lists courses that are offered in a specific semester or term. This service allows students to search for courses in a variety of ways, including by instructor, location, days and/or times, and campus. Course and reference numbers must match the course name(s) listed on the UWF State Employee Tuition Fee Waiver to ensure the appropriate fees are waived. |
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Students will process their own registration beginning on the first day of classes and all through the end of the drop/add period.3rd week of open registration (see dates in our Academic Calendar). Once the State Employee registration period begins, the Office of the Registrar will review submitted forms for registration compliance and remove any late registration fees. The CashierCashier's Office may begin receiving State Employee Tuition Fee Waiver forms. The Controller's Office will verify employment and eligibility requirements and the Cashier's Office will process tuition waivers . State Employee tuition fee waivers will be processed beginningduring the first dayweek of classes through the end of the drop/add period. Please do not attempt to register prior to the State Employee registration dates or the waiver of tuition iswill not be applicable (see dates in our Academic Calendar). Starting Spring 2020: Students may register as soon as the third (3rd) week of registration. You may see the upcoming registration dates on ourour Academic Calendar. |
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Each semester of participation, students must submit a new UWF State Employee Tuition Fee Waiver form after course registration. Students are responsible for outstanding fees for course(s), which do not match the authorized waiver form. In such cases, appropriate late registration fees and late payment fees will also be assessed. Approved alternate courses are encouraged and must be listed on the waiver form for consideration. Once the Office of the Registrar receives the State Employee Tuition Fee Waiver form, it will take 2-3 business days for processing. Then, the Office of the Registrar routes the form to the Cashier’s Office to apply for the waiver. UWF will accept:
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