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| Update course syllabus with language for notifying students of recording and language warning students not to record without permission. |
| Use only approved video conferencing service providers (Zoom, WebEx, Google Meet) that have contracts with UWF. These contracts have assurances related to data ownership, sharing, use, security, and confidentiality. |
| Whenever possible, record audio and video only of the instructor. This practice greatly minimizes the possibility of identifying class participants. |
| Ensure recordings are shared only with class members by uploading recordings to Canvas so that it is only accessible by class members. |
| Obtain written consent from each student who is on the recording before sharing the recording to UWF students, faculty, or staff outside of the class, or individuals unaffiliated with UWF. |
Sample Syllabus Statements
Notifying Students Before Recording
Instructors can record class activity if they notify students. Provide Instructors should provide reasonable notice and an option to opt-out of recordings. Students can opt to turn off their web cameras when video conference sessions are being recorded.
Sample syllabus language to notify students of recording:
Course lectures may be audio/video recorded and made available to other students in this course. As part of your participation in this course, you may be recorded. If you do not wish to be recorded, please contact [instructor/email address] the first week of class to discuss alternative arrangements.
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Notifying Students about Student Privacy and Intellectual Property
Students may not record class activity or distribute course content without permission. Inform your students that they need written permission from the instructor or pre-approved disability accommodations to record class activity.
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Sample language for obtaining written consent:
Pursuant to the Family Educational Rights and Privacy Act (FERPA), the written consent of a student is required before the education records of a student, or personally identifiable information contained therein, may be disclosed to a third party, unless an exception to this general requirement of written consent applies.
I, _______ [insert name], agree to allow the University of West Florida to disclose recordings of class activities, including audio or video recordings of my participation in lectures or other similar class activities, for educational purposes, including using the recording to show prospective or current UWF students.
I understand that I may withdraw my consent to share this information at any time by submitting a written request.
Signature:
Date:
If a student does not provide consent or withdraws it at a later time, the recording would need to be edited to remove the student's identity from the recording, or the recording could no longer be disclosed to other recipients.
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