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Recordings where students can be identified—from in-person sessions or remote instruction via Zoom, WebEx, or any other videoconferencing application—are:
- Regulated by the Family Educational Rights and Privacy Act (FERPA).
- Subject to state privacy laws that prohibit or limit recording conversations without consent.
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Summary Guidelines for Instructors
| Update course syllabus with language for notifying students of recording and language warning students not to record without permission. |
| Use only approved video conferencing service providers (Zoom, WebEx, Google Meet) that have contracts with UWF. These contracts have assurances related to data ownership, sharing, use, security, and confidentiality. |
| Whenever possible, record audio and video only of the instructor. This practice greatly minimizes the possibility of identifying class participants. |
| Ensure recordings are shared only with class members by uploading recordings to Canvas so that it is only accessible by class members. |
| Obtain written consent from each student who is on the recording before sharing the recording to UWF students, faculty, or staff outside of the class, or individuals unaffiliated with UWF. |
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