Overview
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In order to have students request, schedule, and/or drop in to tutoring sessions, the tutors need to have their availability set up in GradesFirst. Writing Lab tutors will not set their availability in GradesFirst because the Writing Lab is not ready to use this feature. |
Instructions
Step 1
Tutors can set their own availability, so long as they have the "Tutor" role. See Discovering which GradesFirst user roles you have.
Tutors with the "Tutor Manager" or "Tutor Administrator" user roles can set the availability of their staff. Insert link about how tutor admin can edit their staff's availability.
Make sure to have the following before continuing (the ACE coordinator will provide this information):
- The days and times you should expect to work
- The course you can tutor
- The opening and closing dates of the ACE Lab for the semester in which you'll be tutoring.
These instructions will continue as if a tutor is creating his or her own availability.
Step 2
Go to uwf.gradesfirst.com. Log in.
Step 3
Click on the grey "Tutor Settings" tab.
Step 4
Click on the grey "Edit Appointment Constraints" link.
Step 5
Change the number in the "Hours in advance" field if you or your direct supervisor wants to set how late a student can schedule an appointment in GradesFirst.
ACE Lab Staff: Set this number to 12.
Change the "Default Appointment Length" menu if you or your direct supervisor wants to set a default appointment length.
ACE Lab Staff: Set this to 30 minutes.
Click the blue "Update Constraints" button to save the constraints you just set.
Click the blue "Hide Constraints" link to hide the Student Appointment Constraints menu.
Step 6
Click the grey "Add Time" button.
Step 7
Click the days you are available. Selected days will be bold, and non-selected days will be grey.
Example Scenario: Today is August 22, 2014, and Anita Bath is an ACE tutor who tutors General Physics I (PHY2053) on Mondays and Wednesdays from 10 AM to 2 PM, and on Tuesdays and Thursdays from 3 PM to 6 PM. She needs to create two different availabilities, one for her Monday/Wednesday schedule, and another for her Tuesday/Thursday schedule. The opening and closing dates of the ACE Lab for the upcoming fall term will be September 2, 2014 and December 5, 2014.
Let's create her Monday/Wednesday availability.
Step 8
Click the grey "Appointments" button. Read link about how and why the ACE Lab handles drop-ins.
Step 9
Click on the 'Duration" drop-down menu and select "A Range of Dates." Change the "Starting on" date to September 2, 2014, and the "Ending on" date to December 5, 2014.
Step 10
Click the "Location" drop-down menu and select "Academic Center for Excellence."
FAQs
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