Overview

Hardware Standards

Microphones

• Wireless micro headset microphone
• Ceiling-mounted array microphone
• 18" Lectern-mounted cardioid microphone

Audio playback devices

• Classroom speakers 
• Wireless earbud headphones

Peripherals

• Lectern PC 
• SMART Podium with pen
• Crestron touch panel
• Document camera
• Blu-Ray player
• Projector
• Cisco video conference system
• 2 65" video conference displays

Software Standards

• Windows 10 Operating System
• Microsoft Office 2019
• SMART Notebook 19 (Basic Mode)
• Turning Point (Clickers)
• Chrome (recommended), Edge, and Internet Explorer Browsers
• VLC Media Player
• Panopto
• Cisco Webex Meetings
• Google Drive File Stream
• Foxit Reader

Instructions

Activating the System

Step 1

Touch the Crestron Touch Panel to wake system. Touch again on the Touch to Begin page.

Step 2

Select Start under Video Conference Mode to use VTC functionality. Otherwise, select Start under Local Mode if utilizing room as a standard eClassroom.

Video Conference Mode

Wait for the system to initialize. The following should occur automatically:

• Cameras, Displays, and Projector will turn on.
• The projector screen will lower.

Once the system has initialized, the following screen will display:

Dialing a Room

Step 1

1. Select the room your course is paired with in the Directory pane
   1. Typically 74/109 is paired with FWB 4/460. Instructors may find their paired classrooms in Classmate via MyUWF.
2. Select Dial. 

Step 3

Press Dial to initiate the connection. Wait for both rooms to connect. Once the rooms are connected, you should see the video feed from the remote camera on each display.

Adjusting Microphone Settings

Step 1

Press Mics button on left side of touch panel.

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Step 2

Adjust volume sliders for each mic respectively. Confirm with remote facilitators if mic levels are adequate (if necessary).

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Muting All Outgoing Audio

Outgoing audio during a call may be muted for room privacy.

1. Select the microphone button under Mic Mute.

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Adjusting Volume

1. Adjust the VTC Volume slider to adjust the audio volume

1. coming from the

1. remote classroom.
2. Adjust the VTC Room Volume slider to adjust the volume

1. devices in the local room (such as the Blu-Ray player,

1. lectern PC, or laptop).
   1. The room may also be muted by pressing the Mute button below the VTC Room Volume slider.

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Adjusting Camera Settings

Each room has a camera control section.  These settings allow the instructor to adjust the camera position, zoom, and presenter tracking. Furthermore, each room can control the cameras of its paired room remotely. This means you can remotely control the cameras that are located in FWB and vice-versa. 

Instructor Camera - Located at back of classroom (facing the instructor).

Student Camera - Located at front of classroom (above the instructor).

Press the Near End Control  button and select a camera to adjust the local camera’s position, zoom, and presenter tracking option.

Press the Far End Control button and select a camera to adjust the remote camera’s position, zoom, and presenter tracking option.

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Adjusting View Settings

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The Presentation (1) button will display the selected Presentation source (2) when turned on. 

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The Self-Vew (1) button will allow the instructor to view their own camera’s video feed on each display in the room. 

When this is enabled, the Change-Layout button is displayed. After each press, this allows the self-view window position to be adjusted.

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Preview and Presentation Sources

Preview Sources - Sources that are sent to the Lectern’s SMART Monitor:

• VTC1 - Display VTC of local classroom.
• VTC2 - Display VTC of other classroom.
• PC - Lectern PC
• Laptop - External Laptop or HDMI capable device.

Presentation Sources - Sources that are sent to the Projector:

• PC - Lectern PC
• Laptop - External Laptop or HDMI capable device.

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Disconnecting or Ending a Call

Select Disconnect to end a video conference call.

Shutting Down the System or Switching Modes

Step 1

Press Shut Down in the top right corner of the touch panel.

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Step 2

Press Yes to confirm shut down or Start to switch modes

Step 3

Wait for the system to shut down. The following should occur automatically:

• Cameras, Displays, and Projector will turn of.
• The projector screen will raise.

Contributors

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