Overview

Hardware Standards

Microphones

• Wireless micro headset microphone
• Ceiling-mounted array microphone
• 18" Lectern-mounted cardioid microphone

Audio playback devices

• Classroom speakers 
• Wireless earbud headphones

Peripherals

• Lectern PC 
• SMART Podium with pen
• Crestron touch panel
• Document camera
• Blu-Ray player
• Projector
• Cisco video conference system
• 2 65" video conference displays

Software Standards

• Windows 10 Operating System
• Microsoft Office 2019
• SMART Notebook 19 (Basic Mode)
• Turning Point (Clickers)
• Chrome (recommended), Edge, and Internet Explorer Browsers
• VLC Media Player
• Panopto
• Cisco Webex Meetings
• Google Drive File Stream
• Foxit Reader

Instructions

Activating the System

Step 1

Touch the Crestron Touch Panel to wake system. Touch again on the Touch to Begin page.

Image Modified

Step 2

Select Start under Video Conference Mode to use VTC functionality. Otherwise, select Start under Local Mode if utilizing room as a standard eClassroom.

Image Modified

ADD expand macros or links to VTC or Local Mode documentation

Video Conference Mode

Wait for the system to initialize and bring you to the main interface page. The following should occur automatically:

• Both displays at the front and back of the room should Cameras, Displays, and Projector will turn on.
• The projector should turn on.The projector screen should lower.screen will lower.

Once the system has initialized, the following screen will display:

Image Modified

Dialing a Room

Step 1

1. Select the room your course is paired with in the Directory pane

1. Document where instructors/facilitators can find this info. I think it is safe to say we can specify 4/460 since this is a unique room.

   Step 2

   Verify room is correct. Press Dial.

   1. 1. Typically 74/109 is paired with FWB 4/460. Instructors may find their paired classrooms in Classmate via MyUWF.
   2. Select Dial. 

   Image AddedImage Removed

   
   

   Step 3

   Press Dial to initiate the connection. Wait for both rooms to connect. Once the rooms are connected, you should see the video feed from the remote camera on each display.

   Add screenshot of dialing in progress

   Info
   title Note
   If required, you may disconnect from a VTC session by pressing the disconnect button on the main interface. Change wording above to include "ending a call and disconnecting from another room"

   Image Added

   Adjusting Microphone Settings

   Step 1

   Press Mics button on left side of touch panel.

   Add screenshot

   Step 2

   Adjust volume sliders for each mic respectively. Confirm with remote facilitators if mic levels are adequate (if necessary).

   Info
   title Note
   The mics can be muted by selecting the blue the Speaker icon below each microphones' volume control slider. Add the speaker icon and edit the language. Note the speaker icon is not blue unless it is muted.

   

   Adjusting Volume

   Adjust the VTC Volume slider to adjust the audio volume of the sound being transmitted from the FWB classroom.

   Adjust the VTC Room Volume slider to adjust the volume of local devices in the room (such as the Blu-Ray player, and the lectern PC).

   
   

   

   Adjusting Camera Settings

   Each room has a camera control section.  These settings allow the instructor to adjust the camera position, zoom, and presenter tracking. Furthermore, each room can control the cameras of its paired room remotely. This means you can remotely control the cameras that are located in FWB and vice-versa. 

   Instructor Camera - Located at back of classroom (facing the instructor).

   Student Camera - Located at front of classroom (above the instructor).
   

   
   

   Press the Near End Control  button and select a camera to adjust the local camera’s position, zoom, and presenter tracking option.
   

   Press the Far End Control button and select a camera to adjust the remote camera’s position, zoom, and presenter tracking option.

   
   

   

   Adjusting View Settings

   

   The Presentation (1) button will display the selected Presentation source (2) when turned on. 

   Add screenshots and numbering for easy identification

   The Self-Vew (1) button will allow the instructor to view their own camera’s video feed on each display in the room. 

   When this is enabled, the Change-Layout button is displayed. After each press, this allows the self-view window position to be adjusted.
   

   Add a screenshot/photo of the self-view window in a different place

   Preview and Presentation Sources

   Preview Sources - Sources that are sent to the Lectern’s SMART Monitor:

   • VTC1 - Display VTC of local classroom.
   • VTC2 - Display VTC of other classroom.
   • PC - Lectern PC
   • Laptop - External Laptop or HDMI capable device.

   
   

   Presentation Sources - Sources that are sent to the Projector:

   • PC - Lectern PC
   • Laptop - External Laptop or HDMI capable device.

   
   

   

   Disconnecting or Ending a Call

   Select Disconnect to end a video conference call.

   Shutting Down the System or Switching Modes

   Step 1

   Press Shut Down in the top right corner of the touch panel.

   Image RemovedImage Added

   Step 2

   Press Yes to confirm .shut down or Start to switch modes

   Image AddedAdd a screenshot of the confirmation page.

   Step 3

   Verify that the projector screen raises, both displays turn off, and the projector turns off

   Wait for the system to shut down. The following should occur automatically:

   • Cameras, Displays, and Projector will turn of.
   • The projector screen will raise.

   Contributors

   Interested Parties