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Two forms of reply mail are used by UWF offices, organizations and departm=
ents =E2=80=93 Business Reply Mail for which the University pays the postag=
e and Courtesy Reply Mail for which the addressee places postage on the ret=
urn mail piece. These preaddressed, automation compatible mail pieces are g=
enerally placed inside another mail piece that is mailed to an addressee fo=
r a response by way of the enclosed reply envelope, card, self-=C2=AD=E2=80=
=90mailer, carton or label. UWF Postal Services establishes and pays the ye=
arly Permit fee for Business Reply Mail (Permit 166-001) for all University=
mailers. Some general U.S. Postal Service rules and guidelines apply to Re=
ply Mail.
Business Reply Mail (BRM) allows the University mailer to send out any n= umber of reply pieces and receive the First-Class Mail reply piece back fro= m correspondents with the University paying for postage only on the mail re= turned. BRM is used frequently for fundraising solicitations, applications,= surveys, subscription renewals, etc. All departments are eligible for this= service, and there is no minimum quantity required to qualify. The BRM mai= l piece, normally a postcard or a #9 envelope that is placed in a #10 envel= ope, must be designed to meet certain specifications and must possess basic= characteristics pictured in the example in the Quick Service Guide at https://pe.usps.com/cpim/ftp/manuals/qsg300/Q505.pdf in= order to be accepted by the U.S. Postal Service. Failure to comply may res= ult in the withdrawal of the Permit for the entire University, so it is imp= ortant to closely follow the rules. Your printer should be very familiar wi= th the BRM requirements and design and is able to assist you in the prepara= tion of your mail piece. An Intelligent Mail Barcode (IMB) must be created = and printed in the Barcode Clear Area located on the bottom right of the BR= M mail piece. You can also call UWF Postal Services at 474-3211 or 474-2437= for assistance in meeting design requirements. It is recommended tha= t once designed, the mail piece be reviewed by the U.S. Postal Service=E2= =80=99s Mail piece Design Analyst (MDA). Call 1-855-593-6093 for free infor= mation and assistance or send them an email. Many vendors are also well ver= sed in design and specifications for BRM. The following guidelines are prov= ided to insure proper preparation of University BRM:
UWF Postal Services pays the U. S. Postal Service the yearly fee for the= UWF Business Reply Mail Permit 166, and establishes, replenishes, and main= tains an Advanced Deposit Account for payment of postage and fee charges re= sulting from the return of the UWF BRM mail pieces. The charges include the= postage for the mail piece plus a handling charge. An additional fee is ap= plied for additional ounces.
EXAMPLE COST PER BRM PIECE (2020)
Courtesy Reply Mail (CRM) is a design for reply letters and postcards wh= ere the recipient will pay for the postage. It is used frequently for conve= nience and to provide more accurate delivery and to expedite responses for = such things as bill payments, renewals, requests for information, etc. Cert= ain specifications apply to Courtesy Reply Mail and are shown in the sample= , Courtesy Reply Mail (PDF). It also has a special Facing Identification Mark (F= IM) and uses the University=E2=80=99s address and ZIP+4 code, which is barc= oded on the bottom right part of the mail piece. Your printer, many vendors= and the MDA can help in designing your CRM mail and applying the IMB barco= de and other specifications.
Meter Reply Mail may also occasionally be used to prepay reply postage f= or some mail with a meter imprint. Due to its nature Meter Reply Mail will = not have a date on the postage meter imprint. This type of mail must be pre= addressed with a UWF address to avoid misuse. The disadvantage of this is t= hat some metered reply mail may not be returned and the postage will have b= een wasted. International Reply Mail can also be used under certain circums= tances. Call UWF Postal Services for more information and details at 474-24= 37.