Overview
This article will outline the procedure to remove a user's access from multiple Google documents without the need to manually delete the user from each document separately.
An easier method to manage access
Simply manage access from Google Groups, and share access to files to Google Groups instead of individuals. This way, you can simply remove a user from the group, and the user will lose access to all files that the group has access to. See the following webpages for details:
- Creating Native Google Groups
- Managing native Google Group membership and settings
- Using Google Group email addresses
Additionally, the same thing can happen with UWF employees, except they would have to be unclaimed by a department to lose access, and files were already shared to the entire department. See Adding, Removing, and Sorting employees for a department for details (for UWF employees only).
Instructions
Follow the steps below.
Step 1
Open Google Drive.
Step 2
Using the dropdown arrow next to the Google Drive search bar, search for any items that are owned by you and shared with the user who should no longer have access to your files.
Step 3
Click on any of the documents for which you are the owner. Next, hold down on Ctrl+A on your keyboard to select all documents (Command+A on a Mac). All documents are now highlighted as shown in the screen shot below.
NOTE: If there many documents listed, then you want to scroll down to the bottom of the page before pressing Ctrl+A.
Step 4
After all documents are highlighted, click the "Share" icon above the document listing.
Step 5
Click the dropdown arrow to the right of the user you would like to edit to expand the sharing options and then select "Remove access".
Step 7
Click Save for the pending change to take effect and the access will be removed.
