The University of West Florida Information Technology Services is pleased to offer Microsoft 365 to eligible students at no charge through the Microsoft Student Advantage program. Each eligible student is entitled to install this software on up to five computers.


 The subscription is free as long as you're an active student enrolled in classes.

Downloading Microsoft 365 for free is easy! Access is tied to your @students.uwf.edu email address. Scroll down for installation guides and a list of included applications.

Microsoft may advertise Integrated or 3rd party apps with a Microsoft 365 subscription. These apps are unsupported and are not available with the UWF Microsoft 365 license.

IMPORTANT:  When prompted to 'Allow my organization to manage my device', click the No, sign in to this app only link. 

If you choose the option to 'allow my organization to manage my device', recovery keys may not be available if your device is encrypted with BitLocker. If you don't have recovery keys, you may be locked out of your device.

checkbox for 'Allow my organization to manage my device'

Installation and Troubleshooting:


Microsoft 365 Installation Guide for Windows

  1. Before you start, uninstall previous versions of Microsoft Office. 

    Before performing this step, ensure you have your installation files and product key if you would like to reinstall those previous versions of Office at later time.
  2. Log into MyUWF.
  3. Search for and choose the Microsoft 365 for Education app.
  4. Enter your full @students.uwf.edu UWF email address and click sign in.
  5. You will be prompted to establish multifactor authentication with Microsoft. Visit Configuring Multifactor Authentication (MFA) for Microsoft 365 to complete the setup.
  6. The page will default to the Office installation options. Click Install.  Note: The installation will default to 32-bit. You may click 'advanced' to choose 32-bit or 64-bit. If you are unsure which version of Office you should install (32-bit or 64-bit), see the Which version is best for me? article.
  7. Choose Run or Save.
  8. The streaming installation will begin.  Do not go offline or restart your computer until the installation is complete.

How do I add programs to the start screen or the desktop taskbar in Windows 8?

  • For adding programs to the start screen click here.

  • For adding programs to the desktop taskbar click here.

Microsoft 365 Installation Guide for Mac

  1. Before you start, uninstall previous versions of Microsoft Office.

    Before performing this step, ensure you have your installation files and product key if you would like to reinstall those previous versions of Office at later time.

  2. Log into MyUWF
  3. Search for and choose the Microsoft 365 for Education app.
  4. Enter your full @students.uwf.edu UWF email address and click sign in.
  5. You will be prompted to establish multifactor authentication with Microsoft. Visit Configuring Multifactor Authentication (MFA) for Microsoft 365 to complete the setup.
  6. The page will default to the Office installation options. Click Install. 
  7. Once the download completes, double-click the installer file and run the installer.
  8. After you have completed the install process, open an Office application, such as Word, and you will be presented with the Get Started screen. Select Sign in to an existing Microsoft 365 Subscription.
  9. Enter your @students.uwf.edu UWF email address and click Next.
  10. If you are prompted to choose Microsoft Account or Organizational Account, choose Organizational Account.
    1. Enter your password and click Sign In. Your Mac may prompt you that "Microsoft Office Setup Assistant would like to access your contacts." Click OK.
    2. Personalize your copy of Office, select your preferred setting for updates and click Continue.
    3. After setup runs, you may be prompted with the Get Started screen again. Quit the application and reopen to start using Office.

Microsoft 365 iPad Installation Guide

NOTE: Microsoft 365 Mobile requires iOS 7 or later and is only compatible with certain iOS devices. See this page for a complete listing of compatible devices. If you need help identifying your device see here (iPad).

 

  1. Activate your 365 account. If you have already activated your account, please skip to step 8.
  2. To activate your 365 account, log into MyUWF.
  3. Search for and choose the Microsoft 365 for Education app.
  4. Enter your full @students.uwf.edu UWF email address and click sign up.
  5. Click Continue
  6. Enter your full @students.uwf.edu UWF email address and ArgoNet password. Click Sign in.
  7. You will be prompted to establish multifactor authentication with Microsoft. Visit Configuring Multifactor Authentication (MFA) for Microsoft 365 to complete the setup.
  8. Click Start to agree to the terms and conditions. Please wait for your account to be created.
  9. Launch the App Store app.
  10. Search for "Microsoft Office" and download: Microsoft Word for iPad, Microsoft Excel for iPad, and/or Microsoft Powerpoint for iPad
    microsoft office apps to download
  11. On each app, select Free, then Install
  12. Enter the Apple ID credentials associated with your mobile device's Apple account. (not your ArgoNet username/password)
  13. Once downloaded and installed, open one of the applications
  14. Swipe through the setup and click Sign in
  15. Activate the application(s) entering your full @students.uwf.edu email address and select Next
    email address field
  16. You may be presented with the option of choosing a Microsoft account or Organizational Account.  Choose Organizational account.
    organizational account button
  17. Enter your full @students.uwf.edu email address and ArgoNet password and select Sign In
  18. Office Mobile 365 will automatically configure
  19. Congratulations! Your Microsoft 365 for iPad is ready to go! 
    • You can start using Mobile Word, Excel, and PowerPoint
    • You can now open new files and edit documents using Mobile Word, Excel, and PowerPoint

Don't stay signed in to all your apps!

Sometimes when logging in to Microsoft 365, you'll see this screen:

checkbox for 'Allow my organization to manage my device'

If you see this screen, then be sure to uncheck the Allow my organization to manage my device box (a) and click the No, sign in to this app only link (b).

After signing into the Microsoft 365 for Education app in MyUWF with your UWF student Gmail address and ArgoNet password, you may see a blank white page or an error message, referring to a redirect loop.


After accessing the MyUWF app, you receive the following error:

error message

If you received this error, you are not eligible for the Microsoft 365 Student Advantage Program. Please see FAQ below for eligibility requirements.



Frequently Asked Questions:


Microsoft 365 is available to University of West Florida students who meet the following criteria:

    • Must have an active ArgoNet account (and active UWF email account)

    • Must be a current student

When visiting the Microsoft 365 portal from a Windows-based computer, you should see an Install button as show below

Install button


Word

Excel 

PowerPoint

Access  

Publisher

InfoPath

Word

Excel

PowerPoint

Outlook

Microsoft 365 Android Installation Guide

  1. Activate your 365 account. If you have already activated your account, please skip to step 8.
  2. To activate your 365 account, log into MyUWF.
  3. Search for and choose the Microsoft 365 for Education app.
  4. Enter your full @uwf.edu UWF email address and click sign up.
  5. Click Continue
  6. Enter your full @uwf.edu UWF email address and ArgoNet password. Click Sign in.
  7. You will be prompted to establish multifactor authentication with Microsoft. Visit Configuring Multifactor Authentication (MFA) for Microsoft 365 to complete the setup.
  8. Click Start to agree to the terms and conditions. Please wait for your account to be created.
  9. Launch the Google Play Store.
  10. Search for "Microsoft Office" and install: Microsoft Word. Microsoft Excel, and/or Microsoft PowerPoint.
    microsoft word app
  11. Open the Microsoft Word application and click Sign in
    sign in field
  12. Provide your full student email address with UWF and click Next
    email address field
  13. Enter your ArgoNet password
    password field
  14. This will sign into your Microsoft account
    configuring office progress page
  15. Office Mobile 365 will automatically configure
    creating a new word document
  16. Congratulations! Office 365 for Android is ready to go! 
    • You can start using Mobile Word, Excel, and PowerPoint
    • You can now open new files and edit documents using Mobile Word, Excel, and PowerPoint

UWF uses the Gmail.com web interface, and the official Gmail app, to access email.  The ITS Help Desk does not support Outlook.  Visit Google's Check Gmail through other email platforms help article for additional details.

Power BI allows you to unify data from many sources to create interactive, immersive dashboards and reports that provide actionable insights and drive business results. With your UWF credentials, you are able to only access the free/desktop version of Power BI. The pro and premium versions are not available. While the program is not supported by ITS, you may contact the ITS Help Desk for assistance using your UWF credentials to access the software. Visit https://powerbi.microsoft.com/en-us/desktop/ to access the software. 

Microsoft 365 system requirements

There is some excellent end user training on Office here.

You will find excellent end user training on Office for Mac here:

Excel

Outlook

PowerPoint

Word

Some end user help guides on Office Mobile for iPhone here.

Some end user help guides on Office Mobile for Android here.

When you open a Microsoft Office Professional Plus program, you receive the following warning message:  The Office program has entered or may enter Reduced Functionality Mode (RFM).  In reduced functionality mode, documents can only be viewed. This issue occurs when one or more of the following conditions are true:

    • Internet connectivity is lost for more than 30 days.
    • The computer has not checked into Office Subscription in the last 30 days.
    • The computer is not provisioned or was removed from the subscription account.
    • The Microsoft 365 license was previously deactivated.
    • The system clock on client's computer differs from the Office Subscription Service clock.

Activation requires Internet connectivity, but after activation, it is only required that you connect to the Internet once every 30 days to keep the subscription active on your devices. If the computer goes offline for more than 30 days, Office enters a mode with reduced functionality until the next time an internet connection can be made.

Each subscription license allows you to install Office on up to five computers (Mac OS X 10.6 and newer / Windows 7 and newer). Your subscription also allows Office Mobile for Android and/or Office Mobile for ios on up to 5 mobile devices.

Yes, this is full Office on the PC, Mac, iPhone, and Android platform and all are available for offline use.

The student Office install will work on Windows 7 or newer and Mac OS X 10.6 or newer.

Office Mobile for iPhone

Office Mobile for Android

Word Mobile

Excel Mobile

PowerPoint Mobile

Lync Mobile available as separate download.

Word Mobile

Excel Mobile

PowerPoint Mobile

Lync Mobile available as separate download

Yes, a valid Microsoft 365 license is tied to a valid Microsoft 365 login for students, and is required to enable any of the four ProPlus features.

  1.  Click on the gear in the upper right corner of the screen and select Microsoft 365 settings:

                    Office 365 settings option

2.  Select software from the Microsoft 365 settings menu.

3.  To deactivate a computer, choose "deactivate" next to the device that is no longer in use.

4.  See "Remaining installs available" for details about the remaining number of licenses available.  You are allowed up to 5 active installations.

 

If you need assistance with this installation, please contact the ITS Help Desk at (850) 474-2075 or helpdesk@uwf.edu.


ITS Help Desk

(850) 474-2075
helpdesk@uwf.edu